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Level 1

QB Time - need QB payroll

Is it possible to use QB Time and not use any other QB software? We re looking for a way to track employees on the road...thanks

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QuickBooks Team

QB Time - need QB payroll

It's great to have you join this forum with your query, SarahD. I'm here to provide insights to help you manage employee mileage time tracking.


With QuickBooks Time (QuickBooks Workforce), the program integrates with a variety of payroll and accounting software, allowing you to quickly and easily export hours worked for invoicing, job costing, and more. If you consider tracking employee mileage only without needing any payroll features, you may opt to subscribe to QuickBooks Time Elite to help you view and manage workers' time on the road.


You may want to check out the QuickBooks Time Plans & Pricing to view its available features that can help you track employees' time distance.


Once everything's set up and ready, you'll need to enable the mileage tracking settings. To do this:


  1. Go to Feature Add-ons, then Manage Add-ons.
  2. Search for Mileage Tracking, and select Install.


Then, turn on the location settings to keep track of mileage automatically while they're clocked in. Here's how:


  1. In QuickBooks Time, go to Company Settings, select Location, then Tracking.
  2. Choose an option:
  • Required: Location services must be turned on on the team member's mobile device for them to track time.
  • Optional: The team member can choose to turn location services on or off with no effect on how they track time.
  • Off: location is never tracked.
  1. For Geofencing setup, go to the Geofencing section. 


For more insights, refer to this guide: View and edit mileage tracking in QuickBooks Time.


Furthermore, you can run specific reports to help you review your business finances and customize them when needed.


I'll be available on this thread to provide additional assistance for any added queries when handling mileage tracking for your employees. Just keep me posted in the comments below, so I can get you covered. Take care and have a great day ahead!

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