Quickbooks time and Accounting entries

I can suggest steps to make your preferred option achievable, AmandaV2.

In QuickBooks Time, you can assign pay rates to classes instead of customers if you want time and payroll costs to not go to the customer. 

1. In QuickBooks Time, select the QuickBooks dropdown, then Preferences.
2. Select Payroll Item Mapping Tool.
3. Select the Map Customer (or Map Service Item) tab. 
4. Place a checkmark for ALLOW OVERRIDES BY: drop-down list.
5. Select Class.

Furthermore, you can check out this article to answer the most frequently asked questions about QuickBooks Time and QuickBooks Desktop integration: QuickBooks Time and QuickBooks Desktop Integration FAQs. It includes topics about integrating using the Web Connector and Windows.

I'll keep an eye out for your reply. If you have further questions besides QuickBooks Time, feel free to include them in the comments. We're here to assist you 24/7.

Thank you for the response!  This seems to make sense and I just made the change.  We'll run payroll in the next few days and I'll be able to see if it worked how I was hoping.  If not, I'll reach out again.  

Sorry for delay in responding as I had to wait for payroll to run and then was out for a few days.

I made these changes, but it doesn't appear to have done anything different in QB Desktop.  As a reminder, I want employees to clock to a customer/job in QB time, but NOT have those customer entries carry over into QB Desktop.  I want reports available to pull on customer detail in QB Time, but having the payroll data going into the customer in QB Desktop is duplicating an absorption entry I am doing manually.

Any further ideas?

Thanks for the update and for posting your follow-up concerns, Amanda. I'm here to help you resolve the duplicated data and clarify some things about the data syncing from QuickBooks (QB) Time to QuickBooks Desktop (QBDT).

The syncing process depends on how you've set up your QB Time integration to your QBDT. If the job/customer selected is inactive, it would be the reason you have duplicate data in the system.

To confirm if the job/customer is inactive, kindly follow the steps below:

1. Open your QuickBooks Desktop (QBDT) company file.
2. Go to the Customer menu and select Customer Center.
3. From the Active Customers dropdown, pick All Customers.
4. Look for the Customer/Job. If it's inactive, you'll see an X icon beside it.
5. Double-click the Customer/Job, and on the lower-left corner of your screen, uncheck the box icon beside Customer is inactive.
6. Once done, click OK.

On the other hand, the feature of having your customer entries carried over to QBDT works as designed. It's how the system functions since you've linked your QB Time to your QBDT company file. Your data in QB Time automatically gets uploaded to QBDT to attain accurate information.

Additionally, you may check this article to learn more about handling Time Off in QB time and use this functionality seamlessly:

• Set up and Manage Time Off in QuickBooks Time.
• Set up and configure time off accruals in QuickBooks Time.

You can always add additional queries to this thread regarding the syncing process of QB time to QBDT. Just comment below, and the Community will ensure to provide prompt assistance.