If you'd like to learn about QuickBooks Time, check out these articles that can help answer your questions.
Note: The following articles are most useful for Employers & Administrators using QuickBooks Time to manage employees and run payroll.
You can use the following links to jump to the section you need:
Onboarding
Getting Started
Company Settings
Tracking Time
Time Kiosk
Approvals
Reporting
Desktop
Prior to setting up QuickBooks Time, please complete the QuickBooks Payroll onboarding.
Set up QuickBooks Time in QuickBooks Online or QuickBooks Online Payroll (QBO)
Getting Started
Get started with QuickBooks Time - Step-by-step how to get started, customize your settings, and onboard your team. (QBO)
Add and manage groups and manager in QuickBooks Time - Learn how to add and manage groups and managers in QuickBooks Time. A group is a set of team members who share certain characteristics such as geographical location, job function, or who work on the same job or for the same customer. Admins can assign a team member to be the manager of a select set of team members (a group).
Getting Started as a Manager - If you’re a manager or admin in QuickBooks Time, here's an overview of how to enter, manage, and approve time for your team. (CLASSIC)
Use QuickBooks Time GPS Tracking as admin or manager - Learn how to use GPS tracking in QuickBooks Time so you manage your team and make sure everyone gets where they need to.
Use geofencing in QuickBooks Time - Learn how to add a geofence to your job or customer in QuickBooks Time Elite so your team members can get reminders to clock in and out of a job site.
Company Settings
Map QuickBooks payroll items in QuickBooks Time - Map payroll items to make sure your team is paid correctly for the hours they work. If your employees are paid different rates based on the type of work they do, use overrides to assign pay rates to customers, service items, or classes.
Set up and manage breaks for QuickBooks Time - Learn how to use the breaks feature in QuickBooks Time and QuickBooks Online. The breaks feature lets you track your team members’ paid and unpaid breaks throughout the day. Note: If you have QuickBooks Online Essentials, Plus, Advanced, Accountant, or QuickBooks Online Payroll Premium or Elite, you can set up and manage breaks there.
Set up and manage custom fields in QuickBooks Time - Set up and manage custom fields in QuickBooks Time (Classic) - Learn how to set up and manage custom fields, and assign or restrict field items in QuickBooks Time.
Create and manage jobs or customers for QuickBooks Time (Classic) - Learn how to create and manage jobs, clients, or customers for QuickBooks Time and QuickBooks Online.
Create and manage projects in QuickBooks Time (QBO) - Learn how to set up and manage projects in QuickBooks Online Plus, Advanced, and Accountant.
Set up and use projects for QuickBooks Time (QBO & Classic) - Learn how to set up and use projects.
Tracking Time
Track and manage QuickBooks Time in QuickBooks Online - Learn how to track and manage your team members' timesheets.
Track time for your group or crew in QuickBooks Workforce - Learn how to clock in or out, switch jobs or customers, and take or end a break for your group or crew in QuickBooks Workforce (formerly QuickBooks Time mobile app).
Manage shifts for QuickBooks Time web - Learn how to create, assign, publish, change schedule view, print, and delete the schedule for QuickBooks Time. If you have QuickBooks Online Essentials, Plus, Advanced, Accountant, or QuickBooks Online Payroll Premium or Elite, you can manage shifts for QuickBooks Time web there.
Set up and Manage Time Off in QuickBooks Time - Learn how to set up and manage time off in QuickBooks Time on the web dashboard
Set up and track time off in payroll - Learn how to set up and track time off, vacation, and sick pay for your employees in QuickBooks Online Payroll and QuickBooks Desktop Payroll
Time Kiosk
Set up QuickBooks Time Kiosk- Learn how to set up your QuickBooks Time Kiosk on a computer or tablet device. If you have QuickBooks Online Essentials, Plus, Advanced, Accountant, or QuickBooks Online Payroll Premium or Elite, you can set up QuickBooks Time Kiosk there. Once you set up your QuickBooks Time Kiosk and select your preferences for using it, your team members will be able to start using the kiosk to track time.
Track time on the QuickBooks Time Kiosk - Learn how to track and submit time on the QuickBooks Time Kiosk.
Approvals
Approve or un-approve QuickBooks Time hours from QuickBooks Online Payroll - Learn how to approve, un-approve, or reject timesheets
Reporting
Learn about QuickBooks Time reports - Learn about QuickBooks Time reports, check out the Itemized Total Time and Tracking reports!
Desktop
Set up and use QuickBooks Desktop for Windows and QuickBooks Time integration - When you're ready to export time to QuickBooks Desktop and run payroll.
Export hours from QuickBooks time to QuickBooks Desktop through Web Connector - When you're ready to export time to QuickBooks Desktop and run payroll.
