1099's and Vendors setups for W-9's - using local address vs corporate address

Good to see you here in the Community, @Uptown Julie Brown.

Allow me to share some insights for setting up vendors for W-9 using the local address.

The address in QuickBooks is the address that can be entered into the vendor profile and that appears when paying invoices and making checks.

Since you're sending it to a different vendor address, I recommend consulting your accountant on the best course of action to take.

For future use, read this article about paying bills in QuickBooks: What to do after recording what you owe your vendors in QuickBooks Desktop?

Don't hesitate to comment back to this thread if you have other concerns with QuickBooks or vendor setup. I'm always here to help. Have a good one!

I'd enter the address you mail things to, like checks and (presumably) the 1099 as the "Billed From" address on the vendor and the corporate address as the "Shipped From" address.

I don't think there's any legal requirement to save any address in your accounting system at all, really.  You have the W-9 on file and can convey payments and the 1099 to your vendor any way you want.  If you want the 1099 tax form to include an address when printed from QuickBooks, though, then you'll need to enter it before creating the form.

Note that you can avoid the tax form altogether if you pay the vendor by credit card or PayPal or similar.