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MarqOnyx
Level 1

Add and track contractor NET 30 invoice

Hello,

 

I am sure this has been asked but I can not seem to figure it out or find the answer.  I am a 1099 contractor and I have other works for me as a 1099.  I am trying to add my subs invoices into quickbooks and have it auto generate the expense like my previous software did.  I am also trying to figure out how to then track that expense and get a reminder on the NET 30 day to make sure they are paid on time.  

 

To make it a list. 

 

1. How to import emailed invoices from other apps into my quickbooks and have it auto populate the expense information like the receipts section does.

 

2. Have or tell quickbooks the contractors expense due date. AKA NET 30. Then have it remind me of it in the future. 

 

Hope that all makes sense.

 

Thank you for any help. 

4 Comments 4
Adrian_A
Moderator

Add and track contractor NET 30 invoice

Thanks for the details, MarqOnyx.

 

The option to import emailed invoices is unavailable in QuickBooks. However, we can look for a third-party application that can help us pull up this data.

 

On the other hand, we can create a recurring expense transaction. This feature gives you an option to set the date days before the transaction date and its interval.

 

You can check this article for more information: Create recurring transactions in QuickBooks Online.

 

I'm just a post-away if there's anything that I can help. Keep safe!

MarqOnyx
Level 1

Add and track contractor NET 30 invoice

 
MarqOnyx
Level 1

Add and track contractor NET 30 invoice

Thank you for the reply. 

the invoices are never the same or recurring. So that unfortunately does not help. 

if I manually input the invoice how can I make it NET 30 in QuickBooks. I want to have a later due date and have QuickBooks remind me to pay it. Also I don’t want it to post to the account until it is paid which I will indicate somehow. 

can that be done? 

Thanks. 

SarahannC
Moderator

Add and track contractor NET 30 invoice

Hello there, MarqOnyx.

 

If you manually record a bill for your contractor within QuickBooks, you have an option to set the payment terms like NET 30. The steps below will walk you through the process:

 

  1. Go to the +New button.
  2. Select Bill under Vendor.
  3. Enter contractor's name, date of the bill, address, amount, and other details.
  4. Click the Terms drop-down arrow. Then, select Net 30. If there's no Net 30 in the selection, you can add a new term by clicking the +Add new option.
  5. Double-check the information. This ensures to email them with the correct details.
  6. Once done, click Save.
     

Once you paid it, you can assign the bill payment directly to the right account. Go to Pay Bills and select the bill you've created for the contractor. Then, make sure to select an account for this payment. 

 

If you're using QuickBooks Online Advanced, we do have the automate tasks with routines feature that you can use to remind yourself about the upcoming bills. On the other hand, we'll have to manually email them by ourselves. You can always visit our QuickBooks Blog for our latest news, updates, and innovations.

 

For additional information, you can check this article: Enter bills and record bill payments in QuickBooks Online

 

Let me know if you have other questions. Always take care and  stay healthy.

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