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Dillopk
Level 1

Add new IRS mileage rate (Desktop QuickBooks)

I need to enter the 2020 IRS business mileage rate in desktop QuickBooks so it can calculate mileage costs to be reimbursed.  I click on Company > Enter vehicle mileage > click on the "Mileage Rates" tab at the top; a new window displays a 7-row table with the last 7 years' start dates and mileage rates.  If I enter the 2020 rate in the top row, where the cursor is automatically positioned, the 2020 rate replaces 2019 rate, which I don't want to do.  I don't want to lose ANY of the rates from previous years.  So how do I add a new rate for 2020 without losing a previous year's rate?  There's no blank row at the top (or bottom)... Does the table only have a maximum of 7 rows?

Solved
Best answer February 08, 2020

Best Answers
ShiellaGraceA
QuickBooks Team

Add new IRS mileage rate (Desktop QuickBooks)

Hi @Dillopk,

 

You'll have to click on the last row to add your latest mileage rate. Let me walk you through the steps.

 

  1. Go to Company, Enter Vehicle Mileage, then Mileage Rates.
  2. Click on the space row after your last rate and then add the new Effective Date and Rate (see attached screenshot below.)
  3. Tick Close.

On the other hand, you can add as many rows as you can in the Mileage Rates window. Just use the sidebar to scroll up and down.

 

For more in-product help articles about vehicle mileage, press F1 on your keyboard and type "Mileage" in the Search field.

 

I'd be around if you have other questions about QuickBooks. Thanks for dropping in and happy weekend.

 

 

View solution in original post

6 Comments 6
ShiellaGraceA
QuickBooks Team

Add new IRS mileage rate (Desktop QuickBooks)

Hi @Dillopk,

 

You'll have to click on the last row to add your latest mileage rate. Let me walk you through the steps.

 

  1. Go to Company, Enter Vehicle Mileage, then Mileage Rates.
  2. Click on the space row after your last rate and then add the new Effective Date and Rate (see attached screenshot below.)
  3. Tick Close.

On the other hand, you can add as many rows as you can in the Mileage Rates window. Just use the sidebar to scroll up and down.

 

For more in-product help articles about vehicle mileage, press F1 on your keyboard and type "Mileage" in the Search field.

 

I'd be around if you have other questions about QuickBooks. Thanks for dropping in and happy weekend.

 

 

Stacy5
Level 2

Add new IRS mileage rate (Desktop QuickBooks)

I went through the above steps but QB is still charging the 2020 rate.

Stacy5
Level 2

Add new IRS mileage rate (Desktop QuickBooks)

I followed these steps but QB is still using the 2020 rate.

MadelynC
Moderator

Add new IRS mileage rate (Desktop QuickBooks)

I can provide methods here so QuickBooks will set the correct rate, @Stacy5.


There might be data issues on your end that lead the program to behave unexpectedly. The QuickBooks verify and rebuild tools will find the most common data concerns in a company file and fixes them right away.


Here are the steps to do it:

 

  1. First, choose Window and then select Close All.
  2. Go to the File menu, and then click on the option of Utilities.
  3. Select the option of Rebuild Data.
  4. Follow the onscreen instruction to back up your data.
  5. When the tool finishes, select OK.
  6. Navigate to the File menu, then hover over Utilities.
  7. Click Verify Data and select Rebuild Now once QuickBooks finds an issue with your company file.
    VERIFY DATA.PNG
    REBUILD DATA.PNG

Please know that you'll need to log in to your Desktop account using the single-user mode when performing this process. Also, ensure that you keep your software up-to-date. This way, you'll always have the latest features and fixes.


To track your business vehicles within the program, you can run Mileage reports by Vehicle Summary/Detail or Job Summary/Detail. Then use the customize feature to display the details you need.
Capture.PNG
I'll be here to lend a hand if you have more questions about mileage rates in QuickBooks. Have a good one.

Stacy5
Level 2

Add new IRS mileage rate (Desktop QuickBooks)

I have verified and rebuilt the data.  I ran a mileage report like you suggested and the mileage per mile is correct, but when I invoice my customer using Invoice for Time & Expenses, is still using the 2020 rate.

Tori B
QuickBooks Team

Add new IRS mileage rate (Desktop QuickBooks)

Hey there, @Stacy5.

 

Thanks for following up with us and providing additional details. 

 

Since the steps provided by my colleagues above aren't working for you, I recommend contacting our technical support team. Our technical support team can review your account in a secure environment and investigate this issue of its odd behavior a bit further. I've included the steps to contact support below. 

 

  1. Open QuickBooks.
  2. Go to Help, then choose QuickBooks Desktop Help.
  3. Select Contact Us.
  4. Give a brief description of your issue, then hit Let's talk.
    • ​​​​​​​
  5. Pick a way to connect with us (Chat, Callback, Etc.). 

That's all there is to it. Please let me know if you have further questions or concerns. I'll be here every step of the way. You can reach out to the Community at any time. Take care!

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