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Advanced Pricing in QB Enterprise

Forum|Forum|3 years ago
March 21, 2023
9 replies
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I'm trying to setup pricing levels and I'm not sure how the rules work. I need a price setup by job and by employee. For example, I may have 2 employees that do the same job at different rates on the same customer.

Tom - $150 for Reporting but James does reporting for $100 for the same customer.

I need some help getting started.

QuickBooks Enterprise Suite

F

FateCandylaneT

QuickBooks Team

Thanks for posting here with your concern, cgcorder.

I've come to help you set up advanced pricing levels in your account.

With the advanced pricing feature in QuickBooks Desktop (QBDT), you can automatically change the prices of items on sale based on the price rules you create. Also, you can create quantity discounts on specific items.

Let us first activate the Advanced Pricing feature. To do that:

Go to Edit from the menu bar and select Preferences.
Select Sales & Customers and click on Company Preferences.
In Custom Pricing, click Enable Advanced Pricing.
Choose how QuickBooks handles price rounding.
Once done, select OK.

Once activated, you can create price rules with conditions, you can refer to this article for more detailed information: Set up and use Advanced Pricing. Also, it includes steps if you'll want to create a quantity discount for specific items.

Moreover, I've added this reference to guide you in setting up custom rates or prices for particular customers: Set up custom rates or prices for employees, vendors, or customers.

You're always welcome to reply in the comments below if you have additional questions about setting up price levels. We'd be delighted to assist you further. Keep safe!

C

cgcorderAuthor

New Member

I've done all that. I need an example.

R

ReymondO

Moderator

Hey there, @cgcorder.

When advanced pricing is activated, you can use price levels to set up custom pricing for particular customers or jobs. You can use this feature on sales forms to adjust the price of an item.

Here's how to create and use a price level:

From the Lists menu, go to Price Level List.
Select Price Level at the bottom, then choose New.
Enter the price level name then choose Per Item Price Levels as the price level type. This Lets you set custom prices for items associated with different customers or jobs. For example, you might use a per-item price level for your preferred customer (James) who is charged $8 for product A/reporting (regularly priced at $10 for Tom). In another example, you might have a specific customer you agreed to charge $50 per hour for reporting time (regularly priced at $70) and $30 per hour for administrative time (regularly priced aT $35 per hour).
Select OK.

Please take note that this is only available if you have QuickBooks Desktop Premier or Enterprise editions.

When applying price levels, you have two options:

Option 1: Apply a price level directly to items on a sales form

Create an invoice or any sales transaction
Go to the Rate column then select the drop-down and choose a price level to apply to the item. Note that the amount shown next to each price level is the adjusted amount of the item.
Save the transaction.

Option 2: Associate a price level with one or more customers or jobs.

Go to the Customers menu and select Customer Center.
Double-click a customer in the list.
Go to the Payment Settings tab.
Click the Price Level drop-down and choose the price level you want to associate with the customer.
Select OK.

For more info, you can check out this article: Set up custom rates or prices for employees, vendors, or customers.

Feel free to place a concern below if you need further assistance. I'm always around to help. Enjoy your day!

K

Kurt_M

QuickBooks Team

Thanks for getting back here in the thread, @cgcorder.

Please know that when setting up price rules inside QuickBooks Desktop (QBDT), there's an option to add a date for the duration until when you'd like the price for that specific item to stay. After that period, the item prices will revert to their original price from when you first added it to your company.

I'll walk you through the process to get you going. These are the steps:

Access your QuickBooks Desktop company and then go to the Lists menu, then select Price Rule List.
Click the Price Rule, then choose New.
Enter a name for the rule in Price Rule Name, and then enter a brief description of the rule in Description.
Select Add (+) to add a condition, and then click whether the condition applies to Item, Customers, Class, or Sales Reps.
Repeat step 5 if you want to create more conditions.
Enter the date when the price rule goes into effect in From. You'll then enter the date when the price rule expires in To.
Enter a percent or amount to increase or lower the price based on the item's base price or cost.
To make this price rule exclusive, select Exclusive Rule. QuickBooks won't combine exclusive rules with any other rules.
To set custom prices for specific items, select Price Overrides and then once done, click the OK button.

For further guidelines, please see this article: Set up and use Advanced Pricing.

Aside from that, I've got you this reference to help you add more details to your reports inside QBDT: Customize reports in QuickBooks Desktop.

@cgcorder, feel free to mention me in the comment section below if you need further assistance with this. You can also post here again if you have any additional QuickBooks-related concerns. I've got you covered. Take care!

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