Automatically assign a class to transactions entered in a bank account

dtwiz · ‎December 24, 2021

I used Quickbooks in the past with multiple bank accounts but it wasn't set up by me. When I added transactions in a bank account, I didn't have to specify a class but somehow a class was mapped to the bank account so it did assign it automatically.

I am using Quickbooks again with multiple bank accounts for another company and my assumption was that it was already setup that way. Unfortunately I am seeing that that's not the case. Is there a way to automatically map a class to a bank account so that every time I enter a new transaction in the bank account, it will automatically add the assigned class instead of having to enter the class manually all the time when I am add transactions to a specific bank account.

It will be a huge pain to have to go into all the bank accounts and start adding class to all the transactions or perhaps to have to do this in the future considering all the transactions (except the split ones) entered in that bank account belong to the same class.

Jen_D · ‎December 24, 2021

Thanks for joining the QuickBooks Community and sharing this concern with us, @dtwiz.

I want to share some insights about this banking concern. The option to add classes automatically on new bank accounts is currently unavailable.

The bank processes in QuickBooks already have been updated, and the only time you can add classes is when you choose the option to Add the bank entries manually. Here's how:

Go to the Banking menu, then Bank Feeds.
Choose Bank Feeds Center.
Select the account you want to categorize, then add the classes you want.

To learn more about how to use the classes in QuickBooks and the bank processes, see the following links:

Post again if you have other banking concerns in QuickBooks Desktop. I'll be right here to help anytime. Have a wonderful day!

dtwiz · ‎December 26, 2021

Hi @Jen_D , thanks for your answer. Unfortunately this doesn't work for me. I am not using bank feeds. I am manually adding the entries into the bank account. It seems there's no other way of doing it other than manually entering the classes for all the (more than 1000) entries which really sucks. I didn't have to do this in the past when entering transaction to bank accounts (seems it was already mapped) so I am not sure why I have to do it now. If it was a feature that was there and was removed, I think it should be brought back.

JonpriL · ‎December 26, 2021

Let me help share information about your transactions, @dtwiz.

As of the moment, there isn't an integrated way to assign class and include it as one of the mappings needed while adding bank transactions. It's best to manually enter or select the class needed once the transaction is already in your bank account register.

While the option is not yet available, I'd recommend letting our product developers know about this by sending a feature request. Let me show you how:

Go to Help.
Select Send Feedback Online,
Click Product Suggestion.
Under Product Area, choose Banking and Accounting.
Enter a few words describing how you wanted to automate assigning classes to your banking transactions.
Select Send Feedback.
Click Close window.

I'm adding this article with the topics you can use while working with your online banking transactions: A Series of Articles that Covers Bank Feeds in QuickBooks.

Don't hesitate to post again if you have other questions or concerns with QuickBooks online banking. I'm always around, ready to help. Take care and stay safe!

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Automatically assign a class to transactions entered in a bank account