balancing due to/from account

Hello there, Heliosphere. 

I'm here to provide guidance on which account to use in recording the transaction that was paid from Company A on behalf of Company B in your QuickBooks Desktop (QBDT).

In creating the Journal Entry of Company A, and applying the credit side, you can use the liability account since Company A paid for the expenditures of Company B.

Moreover, in creating a Journal Entry and deciding on what account to use, I highly recommend seeking advice from an accountant for your book's accuracy. 

If you don't have an accountant, you can visit this page to find one that suits your business needs: Find a QuickBooks ProAdvisor.

Let me know if you have a further inquiry about making a Journal Entry in your QBDT, Heliosphere. The Community is here to answer them 24/7.

@heliosphere 

It's not a stupid question at all.  It is a bit confusing though because you said that Co. A paid for Co. B's expense and then mentioned that the transaction appeared on Co. B's bank statement which doesn't make sense.  The transaction will show on Co. A's bank statement since they made the payment. 

In Co. A, assign a 'Due from Co. B' other current asset account to the payment.  In Co. B, create a journal entry - debit the proper expense account for the annual fees and credit a 'Due to Co. A' liability account.  then, when Co. B issues payment to Co. A, assign the 'Due to Co. A' liability account to the payment in Co. B and the 'Due from Co. B' other current asset account to the deposit in Co. A.