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User1201
Level 1

Best practices for making large changes to P&L (GL codes, subaccounts, etc.)

Hello - I started at a new company and the accounting is all over the place with the P&L being a real mess. I need to create a more logical order for revenues and expenses, as well as create and determine the proper accounts and sub accounts for each of the account numbers.


My question is what is the best practice for this type of situation and what are the second- and third-order effects that I need to look out for especially since there is over 10+ years of past data? Should I just change the account number/name/subaccount of the existing account to the new one? Should I leave existing accounts alone, create new accounts, and determine a date I want to start recording data in the new accounts (like first of the year)? Some other option I have not considered? What should I be on the lookout for? Thank you!

2 Comments 2
hayward_analytics
Level 1

Best practices for making large changes to P&L (GL codes, subaccounts, etc.)

Hi,

I once had a similar client and I created the new chart of accounts with account numbers to match their tax return then I added all the relevant old accounts as sub accounts so going forward I had fresh chart of accounts and if anyone wanted to look at historical data it would be linked by sub account that way I did not change the historical data or account names.  

User1201
Level 1

Best practices for making large changes to P&L (GL codes, subaccounts, etc.)

Hi - Thank you for your response. So if I am reading this correctly regarding this method. You are creating new primary accounts and then linking the old accounts to the new primary accounts as sub accounts. So if someone wanted to run a P&L from 2 years ago, they would get the new format/organizational structure but the old data w/old GL account codes?

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