Budget to Actual by Job

Hello there, @CATOM.

I can see the importance of setting up this kind of budgeting in the program. QuickBooks follows the workflow of creating the budget on how you would like to set it up. To create Budgets by Customer: Job, make sure to select the Customer:Job option when you create a new one. For more details, check this one: Create a budget or forecast in QuickBooks Desktop.

You can follow these steps and see the sample screenshot: 

1. Go to the Company menu and hover over Planning & Budgeting.
2. Then, select Set Up Budgets.
3. Click Create New Budget.
4. Select the Customer:Job

This is how it looks like:

When you run the Budget report, make sure to select the correct one. Here's how:

1. Go to Reports menu.
2. Under Budget & Forecasts, select Budget vs. Actual.
3. Select the one that you created by Customer:Job.
   

Also, in the Budget and Actual report, we can also filter it to class. Go to the Customize tab. Within the Filter tab, search for Class and include it.

Get more details about customizing QuickBooks reports in these articles:

• Customize reports in QuickBooks Desktop.
• Create, access, and modify memorized reports.

Please post again if you have other questions as you go along with QuickBooks. Take care always and have a good one!

Thanks, SarahannC! I did do all those things and successfully created individual budgets by Customer: Job within the class. However, when I run the Budget to Actual report, it does not break out the individual Customer: Jobs that are under that class. (e.g. Green has a budget and Blue has a budget and they are both under class 123. When I run the report and filter it for class 123, it rolls Green & Blue together but does not break out the Budget to Actual individually by Blue & Green. Maybe I'm missing something....)

Good job for doing the steps my colleague recommended, @CATOM. 

When creating a budget, you only either select Customer: Job or Class. Thus, the option to do both is unavailable. I can see how the feature you're looking for is beneficial to your business. 

Our developers periodically update and release new features for QuickBooks Desktop (QBDT). They might change how this works in the future. To be updated with our latest news and updates, including product improvements, I encourage you to visit the What's New section on your QBDT account or open this link to view our product update blogs.

I got you this article you can read to learn more about customizing reports in QBO: Customize reports in QuickBooks Online.

You can also check this article for more details about the process: Create a budget or forecast in QuickBooks Desktop.

I’ve also added this link that can help you reconcile your accounts seamlessly in the future: Reconcile an account in QuickBooks Desktop.

Know that you’re always welcome to post a reply if you have other concerns or questions managing your budgets in QBDT. I’ll be around ready to lend a helping hand. Keep safe!

What versions of quickbooks support the profit and loss budget versus actual by job?

We do not seem to be able to do the budget vrs actual report by job in our version of Quickbooks. What versions support this function?

Welcome to the Community, @H Hughes. I'll share some information about the availability of the Budget vs. Actual report.

Before we begin, I would like to know if you are using the QuickBooks Desktop version or QuickBooks Online.

The Budget vs. Actual by Job report is available on QuickBooks Desktop. If you are using QuickBooks Online, follow the steps below:

1. Go to Settings ⚙ and select Budgeting.
2. Find your budget on the list.
3. Select the Action ▼ drop-down and then Run Budgets vs. Actuals report.
4. Click Run report.
5. The results give you the Budget vs. Actuals [YEAR] P&L report.

You can also check this article that contains the reports available for every version: Reports included in your QuickBooks Online subscription.

Let me know if there's anything else you need about running a budget vs. actual profit and loss by class reports. You can click the Reply button below. Have a great day.

This is exactly the same way I set up my programs/events (jobs) and funders (class).  And I completely agree that it would be very useful to be able to produce budgets which could sort pots of money (classes) by job for budget vs actual. 

It would also be very useful if the QB Nonprofit version actually used nonprofit language like "funder" (instead of class) and "program/event" (instead of customer/job), and allowed for the creation of invoices to funders.

I appreciate you for sharing your concern with us, @lawrenanne1. I understand that you want to make some changes and improvements to QuickBooks Desktop (QBDT) to meet your business needs.

It would be nice to have this as an option as it will help you run your business seamlessly. I recommend sending your thoughts to our Product Development Team about being able to produce budgets that could sort classes by job on budget vs. actual report and that QuickBooks' nonprofit version will use nonprofit languages. 

You can follow these steps to send feedback:

1. Click the Help menu located at the top.
2. Choose Send Feedback Online then click Product Suggestion.
3. Type in your feedback or feature request.
4. Click the Send Feedback button.
   

All feedback goes to them, and everything we update in QuickBooks is based on the information provided by our customers.

You can browse this article to learn more about the reports you can build in QBDT: Self-help guide. They’re grouped by topic, so you can view each one in no time.

In case you have other questions in mind, post them in the comments below. I'll get back to you as soon as I can. Have a great day ahead!

Hi, Can you please tell me how can we make a Budget per Customer JOB.  I can only prepare estimates but not budget as shown on images below.

Hello there,

I'm here to walk you through the process of creating a budget per Customer:Job in QuickBooks Desktop.

Before anything else, I'd like to confirm if you attached screenshots to your post since I don't see any pictures on my end. Please note that you can attach a screenshot image when creating your Community post by selecting the Photos icon.

Creating budgets is essential to plan and make informed business decisions. To create a budget for a Customer:Job, you can follow the steps mentioned below:

1. On the top menu, go Company.
2. Select Planning & Budgeting.
3. Click Set Up Budgets.
4. Press Create New Budget.
5. Select the Customer:Job option, and then choose either one of the ways to create the budget.
6. Hit Finish.

A new window will open up where you can set up budgets for each Customer:Job.

If you require more detailed information on creating budgets, you can read this article: Create a budget or forecast in QuickBooks Desktop.

Furthermore, here's a comprehensive guide to help you understand reports in QuickBooks and get an overview of your business performance: Understand reports.

If you have any further concerns about budgeting in QuickBooks, please don't hesitate to let me know in the comments below. I'm just one post away to help you out.