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Level 1

Can anyone help with how to list separate invoices from one supplier? ] have multiple invoices -when I enter, under category is says "split" and doesn't add up correctly

 
7 Comments
QuickBooks Team

Can anyone help with how to list separate invoices from one supplier? ] have multiple invoices -when I enter, under category is says "split" and doesn't add up correctly

Hello there, @houseofcod843.

 

Welcome to the Community family. I can provide information about your concern how to list separate invoices from one supplier.

 

At this time, there's not a way to pull up a report that would list separate invoices from one supplier. While the feature isn't available, I encourage you to send feedback straight to our product developer to let them know you'd like this feature added in QuickBooks.

 

Here's how:

  1. Go to the Gear icon.
  2. Choose Feedback.
  3. Enter your request/product suggestion, then click Next.
  4. Select Feedback as the Category.
  5. Click Send message.

Additionally, I want you to know that your voice matters and I'll be sending a product suggestion about your concern based on this interaction. Feedback is sent to the Development Team for determining what features and systems to implement for users.

 

On the other hand, a split category are those transactions which affect multiple accounts such as, invoices that affect A/R, income, and cogs/inventory asset accounts. There are more than one account on either the debit or credit side of a transaction that has been impacted.


This should provide information running a report for separate invoices with one supplier. If you have other questions aside from this, just drop a reply below. I'll be happy to answer. Have a nice day!

Level 1

Can anyone help with how to list separate invoices from one supplier? ] have multiple invoices -when I enter, under category is says "split" and doesn't add up correctly

Thank you! I own a restaurant so im

trying to input all my vendors and their invoices on which we still need to pay because we get a net of 30 days. For example, we receive weekly supplies from Unifirst so each week we get a separate invoice. I would like to add each one into the system separately. I have the first one entered, but when I go to enter a second invoice the first invoice shows up with a separate line, which is fine but when I hit save and close the balance is incorrect. 

Anonymous
Not applicable

Can anyone help with how to list separate invoices from one supplier? ] have multiple invoices -when I enter, under category is says "split" and doesn't add up correctly

Hello, @houseofcod843.

 

It's nice to hear from you again. Just to clarify, are you referring to bills instead of invoices? Since you mentioned you still need to pay this specific supplier, you'll need to enter a bill to make sure your records are accurate.

 

You can add a separate bill from one supplier in QuickBooks. The possible reason why your open balance for this bill is incorrect may be because you have added a separate line account in one bill. Since you entered the first bill, that will total the amount on your 2nd bill. Let me show you an example:

 

 

 

 

The first bill automatically shows up because of the pre-fill automation in QuickBooks. To resolve the incorrect balance, you'll need to delete the previous transactions you created for this supplier. After deleting, let's change your automation in the account and settings page.

 

 

To delete the transaction, just go to Expenses tab and click the drop-down arrow in the Action column, then select Delete.

 

 

 

 

Then let's go to your Account and Settings page to unchecked the prefill automation.

 

 

 

bill4.JPG

 

 

Once done, let's recreate the bill for the supplier.

 

 

 

 

Repeat the process for the second bill.

 

That should do it. Please let me know if you're referring to something else. I'm here to help find another way.

 

Level 1

Can anyone help with how to list separate invoices from one supplier? ] have multiple invoices -when I enter, under category is says "split" and doesn't add up correctly

Thanks so much, that was really helpful! 

Anonymous
Not applicable

Can anyone help with how to list separate invoices from one supplier? ] have multiple invoices -when I enter, under category is says "split" and doesn't add up correctly

Hi again, @houseofcod843.

 

You're most welcome. I'm happy to hear that this works for you. 

 

Please know that I'm always here to help if you have other questions. Cheering you to continued success!

Level 1

Can anyone help with how to list separate invoices from one supplier? ] have multiple invoices -when I enter, under category is says "split" and doesn't add up correctly

Are there instructions or videos on how a restaurant should enter daily sales? I watched some videos and I think I got it, but when I look at my dashboard it says I have zero sales. 

Anonymous
Not applicable

Can anyone help with how to list separate invoices from one supplier? ] have multiple invoices -when I enter, under category is says "split" and doesn't add up correctly

Thanks for getting in touch with us today, Houseofcod843,

 

I want to ensure you set up your daily sales correctly in QuickBooks Online.

 

The first thing you need to do is to set up a Daily Sales account in your Chart of Accounts. Let me guide you on how to do that:

 

  1. Click Accounting from the navigation panel.
  2. Go to the Chart of Accounts tab.
  3. Click the New button.
  4. In the Account Type, choose Bank.
  5. Select a Detail Type then add the account name in the Name field..
  6. Click Save and Close.

 

Once done, you can set up your items (Cash, Checks, Sales, Sales Tax or Credit Cards) in the Products & Services section in QBO. Here are some steps to help you set them up:

 

  1. Go to the Gear icon then select Products and Services.
  2. Click the New button.
  3. Choose Services.
  4. Enter a name for your sales item.
  5. Fill out the Sales information.
  6. In the Income account, add Cash on hand.
  7. Optional, if your sales are taxable, mark the Is taxable box.
  8. You can also create a Category to group your daily sales.
  9. Click Save and Close.

 

Also, in order for you to view your Sales report in the QuickBooks Dashboard, you'll only need to click the little drop-down of the Sales section to toggle the period you'd like to view. Please see the illustration below:

 

 

For your reference, please check out these tutorials to help you set up daily sales in QBO: https://www.youtube.com/results?search_query=record+daily+sales+quickbooks+online

 

That should point you in the right direction, Houseofcod843. Please let me know if there's anything you need help with QuickBooks. I'm always around to get things working for you. Have a good day!

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