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Allow me to share a few information about entering a bill that was already paid, Mary June.
Generally, if you plan to pay for expenses in the future, you'll have to enter it as a bill. On the other hand, if you've already paid for a business expense, you can enter it as an expense. To record expense transactions, you can follow the steps below:
While recording checks is the quickest way to record payments, this is used when no bills are received or to pay bills as soon as you receive them. Please check this article for more information: Learn the Difference Between Bills, Checks, and Expenses in QuickBooks Online.
For your reference, learn how to customize a report to make sure you'll get the information you need: Customize Reports In QuickBooks Online.
Keep me posted if you have any concerns about bills and payment. I'll always be right here to help.
You can enter the check and assign it to 'Accounts Payable'. This will create a vendor credit and reduce the checking account balance. Then, when you receive the bill, enter the bill and apply the credit to pay it.
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