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Chart of Accounts

I set a new COC's with Accounts Receivables and Accounts Payables but when I went to save the JE with beginning balances it would not accept the AR or AP because it wanted a client or a vendor. I am a fee accountant and do not enter by client or vendor but a batch entry. How do I turn this off so I can properly classify the accounts?

3 Comments
QuickBooks Team

Re: Chart of Accounts

Hello there, @jbroth6689.

 

Thank you for joining us here in the Community and providing some details. I can share some insights about creating Journal Entry in QuickBooks.

 

If you're using the A/R or A/P accounts, you're required to select a Customer, Vendor, Employee, or Other name associated with the transaction on the JE window. Currently, the option to turn it off is unavailable.

 

I recommend sending your feedback directly to our Product Management team. They're looking for product suggestions and feedback beneficial in improving the product and service we offer.

  1. Click the Help menu bar.
  2. Scroll down to Send Feedback Online.
  3. Select Product Suggestion.
  4. Choose Product Suggestion for the Type of Feedback.
  5. Product Area is optional.
  6. Enter your suggestion.
  7. Click Send Feedback.

 

I'll do the same on my end for the request to get more votes. If you have other concerns, please let me know by adding a comment below. Have a good one.

Established Community Backer ***

Re: Chart of Accounts


@jbroth6689 wrote:

I set a new COC's with Accounts Receivables and Accounts Payables but when I went to save the JE with beginning balances it would not accept the AR or AP because it wanted a client or a vendor. I am a fee accountant and do not enter by client or vendor but a batch entry. How do I turn this off so I can properly classify the accounts?


QB works on names, think of names as sub accounts for a/r and a/p, so as intuitHoney Lynn said, you have to use a name if you use those accounts

 

You can create a generic name if that works for you

or

do not use a/r and a/p and instead use regular current asset and current liability accounts in their place

 

Journal entries should be the exception when using QB, they often do not work as you think they should, and  when you use inventory type items they never work for inventory. It is much better to use the forms on the home page the way QB is designed to be used.    Journal entries also bypass accrual/cash reporting, and will not show on many reports.

Established Community Backer ***

Re: Chart of Accounts

Don't use AR or AP at all. For this: "I am a fee accountant and do not enter by client or vendor but a batch entry."

 

You seem to want generic Other Current Asset and Other Current Liability.

 

You bought a program with an interface = tools. AR is for Customers. It requires that you are entering Sales, not JE, for Names. The Names might have bought something subject to Sales taxes, having Quantity, etc. That's put on an Invoice, not a JE. Sales Transactions are:

Sales Receipt = you also already are paid for that date

Invoice = an unpaid sale as of the date of that sale = AR

 

AP is the mirror image = Vendors, or suppliers of goods and services By Name, as running balance activity.

 

The Credit card is the same concept = set of Tools. Banking menu = Enter Credit Card Charge.

 

And Banking menu > Write Check.

 

Making JE also is bypassing all of the Sales and Purchase reporting.

 

If you want Generic Trial Balance, that is never Opening Balances for accounts or names, and that means never using the functions that give you great reporting, using Items, and Names, and Quantity, seeing Costs related to Sales for that same thing you incurred and sold, or 1099-Misc reporting will not work without using the Vendor Name functions properly, as Checks and Bills to pay later (AP) and other functions. Start with the Menu = look at all the tools you see here. Then, go to Edit menu > Preferences. There are over 400 settings here for you to control.

 

This is So Much More than a ledger pad of green paper.