Created a few invoices. QB automatically calculated & showed expense. How can I set my way of actual expense? My business is designing and printing large format printing

Hi there, 3dxtrusion-gmail.

I'm happy to help you out this afternoon. What you're going to want to do is enter a billable expense manually, to do that follow these steps below. 

Step 1: Turn on billable expense:

To record billable expenses, turn on billable expense tracking.

1. Go to Settings ⚙, then select Account and Settings.
2. Go to the Expenses tab.
3. From the Bills and expenses section, select Edit ✎.
4. Select the following:
   • Show Items table on expense and purchase forms
   • Track expenses and items by customer
   • Make expenses and items billable
5. (Optional) Set up the following:
   • Markup rate
   • Billable expense tracking
   • Sales tax charge
   • Bill payment terms
6. Select Save, then Done.

Step 2: Enter a billable expense:

Here’s how to bill a customer for an expense.

1. Select + New.
2. Select the transaction (Bill, Expense, or Check) you want to create.
3. Select the payee.
4. In the Category column, select the expense account for transaction.
5. Enter the description and amount of the expense, then select the Billable checkbox.
6. In the Customer column, select the customer you want to bill for this expense.
7. (Optional) Enter or make sure the markup % is correct, then select the Tax checkbox or choose a tax agency if you want to charge tax.
8. Select Save and close.

   "Something's not quite right" when saving the expense transaction.

Step 3: Add billable expenses to invoices:

To reimburse the cost, link the billable expense to your customer's invoice.

1. Select + New.
2. Select Invoice.
3. In the Customer ▼ dropdown menu, select the customer you created a billable expense for. This opens the Add to invoice window.
4. Select Add on the billable expense you want to charge to your customer.
5. Select Save and close.

I'm also including a helpful tutorial video below:

Once done, you've successfully set your own billable expense in QuickBooks Online.

If there's anything else I can help with in the meantime, please, reach out below. Thanks and have a nice day. 

The process you described is for Quickbook Plus. I am using QB Essential.

But still what my question is different. I don't want to send any billable expense to the customer.

Suppose I ordered a dozen T shirt at cost of $3/shirt. Then I printed it with an additional cost of $2/shirt .

Total cost $5/shirt. I am selling at a price of $8/shirt with a profit of $3/shirt.

Now how should I manage those cost and price. What accounts should I create or charge to, so at the end of year my cost and profit are separated and eventually I know my taxable income.

Please explain that.

Thank you very much for your help.