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my accountant uses depreciation for tax purposes only. i would like to be able to show a straight line depreciation expense throughout the year seperate from tax depreciation. how do i do that?

1 Comment 1


Hey Kpeters90,


Welcome to the QuickBooks Community! You can enter and manage your expenses in QuickBooks Online. However, I recommend working with your accountant to assist when setting up the accounts and so forth. Here is how: 


  1. Click + New then select Expense.
  2. In the Payee field, select the vendor. 
  3. In the Payment account field, choose the account you used to pay for the expense.
  4. In the Payment date field, enter the date for the expense.
  5. In the Payment method field, select how you paid for the expense.
  6. If you want detailed tracking, enter a Ref no or Permit no. 
  7. In the Tags field, add the preferred label to categorize your money.
  8. In the Category details section, enter the expense info. In the Category dropdown, select the expense account you use to track expense transactions. Then enter a description. 
  9. Enter the Amount and Tax.
  10. When you're done, select Save and close.


I am including this article with a video tutorial on how to do this for guidance! If you have any questions, don't hesitate to let us know. My team and I will be here, ready to assist. See you later. 

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