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Level 1

Edit Payee After Reconciliation

I'm helping my dad with his QB Online. I was catching up on reconciliations and noticed some of the payee names are incorrect. How do I edit these without messing up the entire reconciliation?

3 Comments 3
QuickBooks Team

Edit Payee After Reconciliation

I'm here to ensure you can edit a payee without messing up the entire reconciliation, @shelbs9109.


You can edit the Payee in the register even after it's reconciled. Although it'll give you a warning that it could affect the balance of the account for future reconciliation, you'll want to make sure the transaction keeps an R in the checkbox of the registry to ensure it's still reconciled.


Here's how you can proceed with changing a payee to a reconciled transaction:


  1. Click Accounting from the left menu, then select Chart of Accounts.
  2. Select the appropriate bank account that was reconciled.
  3. Under the Action column, click View register.1.PNG
  4. Find the transaction and click on it.
  5. Choose the correct Payee from the drop-down.
  6. Hit Save, then click Yes when the reconcile message appears.2.PNG
  7. Make sure that the transaction keeps an R to ensure it's still reconciled.

Most importantly, I recommend checking with your accountant for more guidance. They may add suggestions based on what's more suitable for your business and to your books.


Please know that you can visit our Community forum again if you have other questions with QuickBooks Online. I'm always here to help. Have a wonderful day.

Level 1

Edit Payee After Reconciliation

Thank you so much! So after I do this will I be able to print a new report with the updated payees?

QuickBooks Team

Edit Payee After Reconciliation

Thanks for getting back to us, @shelbs9109.


Yes. Once you've made changes to any transactions in QuickBooks, it'll update the reporting data as well. However, if you're trying to run the Reconciliation report, the updated payees won't show since it is a locked report. With that being said, all the data that was reconciled won't change whenever you run the report.


You'll want to run a Transaction Detail by Account or any vendor transaction report to see the changes. Here's how:


  1. Click Reports from the left menu.
  2. Search for Transactions Detail by Account report.
  3. Choose the Report period from the drop-down.
  4. In the Group by drop-down, select Vendor.
  5. Click Run report.
  6. Then, review the changes and click the Print icon to print the report.1.PNG

I'm adding this article for more details: Run reports in QuickBooks Online.


Please keep in touch if there's anything else I can do to help you succeed with QuickBooks. I've got your back. Have a great day!

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