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K
Kitkat2
January 23, 2019
Question

Estimate Adjustment

  • January 23, 2019
  • 2 replies
  • 4 views

I am using Premier Contractors 2019.  I create an Estimate based on a vendor proposal for $500. The vendor completed the work for less than the Estimate amount for $450.  Do I have to manually adjust the Estimate to $450 to be able to close out the Estimate?  How do I show a savings that the final cost came in less than the Estimate?

2 replies

SophiaAnnL
SophiaAnnL
Level 5
January 23, 2019

You don't need to adjust the estimate, Kitkat2.

 

Since an estimate is a non-posting transaction, it won't affect your books if you record the invoice for the actual amount. Simply create an invoice from the estimate and enter $450.00. You can add a note though to indicate the original amount of the estimate.

 

Here's how to convert an estimate to an invoice:

  1. Open the estimate.
  2. Click the Create Invoice option at the top.
  3. On the invoice, change the amount to $450.
  4. Add a Memo at the bottom right.
  5. Click Save & Close.

Please let me know if you have any further questions on this.

    K
    Kitkat2Author
    January 23, 2019

    Thank you.  We were hoping there was a prompt that would allow that amount to be changed and updated while entering amount for invoice.

    Rustler
    Rustler
    Level 15
    January 23, 2019

    Additionally, when you do that, making the amount on the bill different than the PO, when you save the bill QB usually asks if you want the PO changed to match

     

    If you are not seeing that prompt and want to, in preferences is a setting called bring back one time messages, check that and next time you will get the prompt

    K
    Kitkat2Author
    January 23, 2019

    I didn't get that prompt.  When I go to my settings and check that 'bring back one time messages', it then brings up a different prompt saying I approve to add additional users to my account. 

    AlcaeusF
    AlcaeusF
    Level 14
    January 23, 2019

    Hello there, Kitkat2.

     

    Thank you for dropping by here in the Community. I'm here to lend a hand with the Bring back all one time messages option from the Preferences window.

     

    After choosing the option and closing the Preferences window, please make sure the option remains checked after clicking the OK option. There are some cases that you'll not see the prompt because it's still unchecked after closing the settings.

     

    If this happens, you can go on and try making the amount on the bill different than the PO again and check if you'll see any prompt message. If all fails, I recommend reaching out to our Technical Support Specialists for further troubleshooting.

     

    They have the tools needed to perform screen sharing and resolve the issue as quickly as possible. I'm adding the steps below on how you can reach them:

     

    1. Go to: https://help.quickbooks.intuit.com/en_US/contact#qbdt-select
    2. Select Pro or Premier.
    3. Select a topic.
    4. Scroll down and click Get Phone Number.

    Please reach out to me here should you need any additional assistance. The Community is here to serve you.

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