Expenses vs Expense Account COA

I can guide you in creating a journal entry in QuickBooks, @Soopermikey.

When recording your expense-related transactions in QuickBooks, you can create a check, an expense transaction, or a bill and record a payment for it. Also, you can create a journal entry. 

In doing so, you'd want to make sure to include the bank use in paying the invoice and the expense account associated with the transaction. I've attached a screenshot showing the comparison of an expense transaction and a journal entry.

On the other hand, you can 

1. Select the Plus icon (+) on the Toolbar.
2. Under Other, select Journal Entry.
3. Enter the Journal Date.
4. On the first line, select the expense or liability account affected by the bill from the drop-down list in the Account column.
5. Enter the amount in the Credits column.
6. Enter the reason for this journal entry in the Memo field.
7. On the second line, select Accounts Payable from the Accounts drop-down list. The amount should be automatically entered in the Debit column.
8. Select the Vendor from the drop-down list in the Name column.
9. Click Save and close.

Also, you can refer to these articles to learn more about tracking your expense transactions in QuickBooks:

• What is the difference between bills, checks, and expenses?

• Enter, edit, or delete expenses in QuickBooks Online

• Run a report with vendor totals

Swing by here if you have other questions about creating a journal entry to record your transactions in QuickBooks. I'm always here to help.