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cor4eyh
Level 1

Export excel sales deposits into quickbooks premier desktop

Hello,

 

I can't seem to find the right tutorial or wording for this particular thing but we take our reports generated after a day of sales and enter that into a spreadsheet after we take out CC's and DC's we get a total of what to deposit. All of these deposits are entered into our spreadsheet. Now it may seem like a short cut but is there a way to take all of our sales deposits and export them directly to quickbooks as a cash deposit? Can i get a walk through of what that looks like?

 

This has to be done at the end of every month. It takes a solid couple of hours to go back and forth from spreadsheet to quickbooks enter then back again but is there a way to easily take all those numbers onto a seperate excel sheet and import them as deposits to be entered all at once?

 

Thank you for your time.

5 Comments 5
Fiat Lux - ASIA
Level 15

Export excel sales deposits into quickbooks premier desktop

You can prepare the Sales Receipt data with the following template

 

RefNumberCustomerTxnDateShipDateShipMethodNameTrackingNumLocationClassBankAccountPaymentMethodPaymentRefNumberBillAddrLine1BillAddrLine2BillAddrLine3BillAddrLine4BillAddrCityBillAddrStateBillAddrPostalCodeBillAddrCountryShipAddrLine1ShipAddrLine2ShipAddrLine3ShipAddrLine4ShipAddrCityShipAddrStateShipAddrPostalCodeShipAddrCountryPrivateNoteMsgCurrencyExchangeRateBillEmailToBePrintedToBeEmailedShipAmtShipItemTipAmtDiscountAmtDiscountRateTaxRateTaxAmtDiscountTaxableLineServiceDateLineItemLineDescLineQtyLineUnitPriceLineAmountLineClassLineTaxable
101Janice Johnson01/10/2020     CheckingCheck20013110 Main StreetSuite 2000  DallasTX99875 110 Main StreetSuite 2000  DallasTX99875 Special HandlingThank you for your order!  [email address removed]NY    0.02  Y Leather CaseLeather Case210  TAX
101Janice Johnson01/10/2020     CheckingCheck20013110 Main StreetSuite 2000  DallasTX99875 110 Main StreetSuite 2000  DallasTX99875 Special HandlingThank you for your order!  [email address removed]NY    0.02  Y Gift CardsGift Cards25  TAX
102Leonard Walker Inc01/10/2020     CheckingCashpaid cash9 Winding Road   WinchesterNY12345 9 Winding Road   WinchesterNY12345  Thank you for your order!  [email address removed]YN       Y HandheldsPortable Game Player1100  TAX
102Leonard Walker Inc01/10/2020     CheckingCashpaid cash9 Winding Road   WinchesterNY12345 9 Winding Road   WinchesterNY12345  Thank you for your order!  [email address removed]YN       Y Software1 Year Warranty125  TAX
102Leonard Walker Inc01/10/2020     CheckingCashpaid cash9 Winding Road   WinchesterNY12345 9 Winding Road   WinchesterNY12345  Thank you for your order!  [email address removed]YN       Y Extended Warranty1 Year Extended Warranty15  TAX
103Lisa Smith01/10/2020     CheckingCheck459119 Jerico Drive   BensalemPA84256 19 Jerico Drive   BensalemPA84256  We appreciate your business!  [email address removed]NY         Gift Certificate$50 Gift Certificate150  NON
103Lisa Smith01/10/2020     CheckingCheck459119 Jerico Drive   BensalemPA84256 19 Jerico Drive   BensalemPA84256  We appreciate your business!  [email address removed]NY         Magazine SubscriptionAnnual Magazine Subscription212  NON
103Lisa Smith01/10/2020     CheckingCheck459119 Jerico Drive   BensalemPA84256 19 Jerico Drive   BensalemPA84256  We appreciate your business!  [email address removed]NY         Music TitlesArtist CDs312.5  NON

 

then utilize one of these importer tools

https://transactionpro.grsm.io/qbd

https://partners.saasant.com/affiliate/idevaffiliate.php?id=5051_2

 

cor4eyh
Level 1

Export excel sales deposits into quickbooks premier desktop

Hmm interesting..

 

Can I be more descriptive here its simply only a cash deposit so it would look something like this.

 

 

8/1/2021 $500.00 General Checking cash

8/2/2021 $350.00 General Checking cash

 

but a full months spreadsheet of this.

cor4eyh
Level 1

Export excel sales deposits into quickbooks premier desktop

8/1/2021 $500.00 CASH GENERAL CHECKING

8/2/2021 $350.00 CASH GENERAL CHECKING

 

 

 

these would be deposited into the general checking account for the entire month. We do this only once a month is there a easy to get this little bit of info exported to QB

Fiat Lux - ASIA
Level 15

Export excel sales deposits into quickbooks premier desktop

You only need to prepare the Ref Number, Customer, and Bank Account data as mandatory fields for Sales Receipt data and leave the other fields blank. 

 

Another option, prepare your Deposits data with the following template and utilize the importer tool.

RefNumberTxnDatePrivateNoteCurrencyExchangeRateDepositToAccountLocationEntityLineDescLineAmountAccountPaymentMethodPaymentRefNumberClassCashBackAccountCashBackAmountCashBackMemo
112/12/2020 USD Checking RobertDeposit 10Account1Cash     
112/12/2020 USD Checking RobertDeposit 20Account1Check12345    
112/12/2020 USD Checking RobertDeposit 30Account1Cash     

 

 

BigRedConsulting
Community Champion

Export excel sales deposits into quickbooks premier desktop

@cor4eyh 

Yes, if you have an Excel spreadsheet that lists daily deposits, you can import them using our BRC IIF Transaction Creator .

 

You'll basically include the same fields in Excel as you do on the deposit. Your worksheet will look something like this, though you can add additional columns if you use additional fields on the deposit, like class or name:

 

Capture.JPG

 

 

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