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I can't seem to find the right tutorial or wording for this particular thing but we take our reports generated after a day of sales and enter that into a spreadsheet after we take out CC's and DC's we get a total of what to deposit. All of these deposits are entered into our spreadsheet. Now it may seem like a short cut but is there a way to take all of our sales deposits and export them directly to quickbooks as a cash deposit? Can i get a walk through of what that looks like?
This has to be done at the end of every month. It takes a solid couple of hours to go back and forth from spreadsheet to quickbooks enter then back again but is there a way to easily take all those numbers onto a seperate excel sheet and import them as deposits to be entered all at once?
Thank you for your time.
You can prepare the Sales Receipt data with the following template
RefNumber | Customer | TxnDate | ShipDate | ShipMethodName | TrackingNum | Location | Class | BankAccount | PaymentMethod | PaymentRefNumber | BillAddrLine1 | BillAddrLine2 | BillAddrLine3 | BillAddrLine4 | BillAddrCity | BillAddrState | BillAddrPostalCode | BillAddrCountry | ShipAddrLine1 | ShipAddrLine2 | ShipAddrLine3 | ShipAddrLine4 | ShipAddrCity | ShipAddrState | ShipAddrPostalCode | ShipAddrCountry | PrivateNote | Msg | Currency | ExchangeRate | BillEmail | ToBePrinted | ToBeEmailed | ShipAmt | ShipItem | TipAmt | DiscountAmt | DiscountRate | TaxRate | TaxAmt | DiscountTaxable | LineServiceDate | LineItem | LineDesc | LineQty | LineUnitPrice | LineAmount | LineClass | LineTaxable |
101 | Janice Johnson | 01/10/2020 | Checking | Check | 20013 | 110 Main Street | Suite 2000 | Dallas | TX | 99875 | 110 Main Street | Suite 2000 | Dallas | TX | 99875 | Special Handling | Thank you for your order! | [email address removed] | N | Y | 0.02 | Y | Leather Case | Leather Case | 2 | 10 | TAX | ||||||||||||||||||||||
101 | Janice Johnson | 01/10/2020 | Checking | Check | 20013 | 110 Main Street | Suite 2000 | Dallas | TX | 99875 | 110 Main Street | Suite 2000 | Dallas | TX | 99875 | Special Handling | Thank you for your order! | [email address removed] | N | Y | 0.02 | Y | Gift Cards | Gift Cards | 2 | 5 | TAX | ||||||||||||||||||||||
102 | Leonard Walker Inc | 01/10/2020 | Checking | Cash | paid cash | 9 Winding Road | Winchester | NY | 12345 | 9 Winding Road | Winchester | NY | 12345 | Thank you for your order! | [email address removed] | Y | N | Y | Handhelds | Portable Game Player | 1 | 100 | TAX | ||||||||||||||||||||||||||
102 | Leonard Walker Inc | 01/10/2020 | Checking | Cash | paid cash | 9 Winding Road | Winchester | NY | 12345 | 9 Winding Road | Winchester | NY | 12345 | Thank you for your order! | [email address removed] | Y | N | Y | Software | 1 Year Warranty | 1 | 25 | TAX | ||||||||||||||||||||||||||
102 | Leonard Walker Inc | 01/10/2020 | Checking | Cash | paid cash | 9 Winding Road | Winchester | NY | 12345 | 9 Winding Road | Winchester | NY | 12345 | Thank you for your order! | [email address removed] | Y | N | Y | Extended Warranty | 1 Year Extended Warranty | 1 | 5 | TAX | ||||||||||||||||||||||||||
103 | Lisa Smith | 01/10/2020 | Checking | Check | 4591 | 19 Jerico Drive | Bensalem | PA | 84256 | 19 Jerico Drive | Bensalem | PA | 84256 | We appreciate your business! | [email address removed] | N | Y | Gift Certificate | $50 Gift Certificate | 1 | 50 | NON | |||||||||||||||||||||||||||
103 | Lisa Smith | 01/10/2020 | Checking | Check | 4591 | 19 Jerico Drive | Bensalem | PA | 84256 | 19 Jerico Drive | Bensalem | PA | 84256 | We appreciate your business! | [email address removed] | N | Y | Magazine Subscription | Annual Magazine Subscription | 2 | 12 | NON | |||||||||||||||||||||||||||
103 | Lisa Smith | 01/10/2020 | Checking | Check | 4591 | 19 Jerico Drive | Bensalem | PA | 84256 | 19 Jerico Drive | Bensalem | PA | 84256 | We appreciate your business! | [email address removed] | N | Y | Music Titles | Artist CDs | 3 | 12.5 | NON |
then utilize one of these importer tools
https://transactionpro.grsm.io/qbd
https://partners.saasant.com/affiliate/idevaffiliate.php?id=5051_2
Hmm interesting..
Can I be more descriptive here its simply only a cash deposit so it would look something like this.
8/1/2021 $500.00 General Checking cash
8/2/2021 $350.00 General Checking cash
but a full months spreadsheet of this.
8/1/2021 $500.00 CASH GENERAL CHECKING
8/2/2021 $350.00 CASH GENERAL CHECKING
these would be deposited into the general checking account for the entire month. We do this only once a month is there a easy to get this little bit of info exported to QB
You only need to prepare the Ref Number, Customer, and Bank Account data as mandatory fields for Sales Receipt data and leave the other fields blank.
Another option, prepare your Deposits data with the following template and utilize the importer tool.
RefNumber | TxnDate | PrivateNote | Currency | ExchangeRate | DepositToAccount | Location | Entity | LineDesc | LineAmount | Account | PaymentMethod | PaymentRefNumber | Class | CashBackAccount | CashBackAmount | CashBackMemo |
1 | 12/12/2020 | USD | Checking | Robert | Deposit | 10 | Account1 | Cash | ||||||||
1 | 12/12/2020 | USD | Checking | Robert | Deposit | 20 | Account1 | Check | 12345 | |||||||
1 | 12/12/2020 | USD | Checking | Robert | Deposit | 30 | Account1 | Cash |
Yes, if you have an Excel spreadsheet that lists daily deposits, you can import them using our BRC IIF Transaction Creator .
You'll basically include the same fields in Excel as you do on the deposit. Your worksheet will look something like this, though you can add additional columns if you use additional fields on the deposit, like class or name:
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