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Level 1

General Journal Entries registering to job names

I am a renovation contractor. For 18 years now I have used Quickbooks with a $400 upgrade made for contractors which takes the basic and taylored it so I can (say) book a purchase of 100 2x4 studs to 5 different projects.  Leftover material I book to "Inventory". I have been using GJ entries when I have (say) $10 worth of stainless bolts in my warehouse and use them on a new job. I just debit the job name and credit inventory name. Most times it works as planned and if I create a report showing all the costs for a job the items I used from inventory show and if I create a report for inventory the credit shows however it seems to be hit or miss and I can figure out why. First I thought I had to use the first line for the debit because if I showed the credit first then the credit would not show up in a cost report but now I think it may be just the top line has a glitch as entries just show the 2nd line credit but not the top line debits. ANYONE HAVE A CLUE HERE?

1 Comment
QuickBooks Team

General Journal Entries registering to job names

Thanks for staying with us for such a long time, AFK.


There are a few reasons why a transaction or journal entries won't show up when running reports. That includes incorrect report period, accounting method, or damaged data.


You'll want to verify that the report period includes the date of the journal entries that you've made. If the dates are arleady correct, follow the steps in this article to check if the issue is caused by data damage: Verify and Rebuild Data in QuickBooks Desktop.


Aside from that, I would also recommend reaching out to our Technical Support Team. They can review the journal entries with you to determine why some of the entries aren't showing up in your cost report. Here's how:


  1. Go the Help menu and select QuickBooks Desktop Help.
  2. Click Contact Us.
  3. Let them know that you need help with your inventory reports. 
  4. Click Continue, then select the available options.

As always, you can add a reply or visit us again if you have other questions. 

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