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anonymous6
Level 3

Grocery Delivery business in QuickBooks Online

Hello,

 

I am helping a grocery delivery business setup their accounts in QuickBooks Online. The business model is that they have a charge account with the supermarket and  collect the groceries on behalf of their customers and the customers pay for the groceries on delivery  along with a delivery fee (they do not accept cash or cheque on delivery - only debit card or credit card). 

 

I am mapping out the journal transactions to check if these transactions are correct (please do not think that I am setting up journal entry transactions in QBO. I am checking to see if my thought process is correct): -

 

Customer

Dr Shopping Expense

Dr  Credit card Fees

 Cr  A/c Payable - Grocery Delivery Company

 

Dr A/c Payable - Grocery Delivery Company

Cr  Cash (from Customer)

 

Grocery Delivery Company

Dr A/c Receivable - Customer

Cr A/c Payable - Supermarket

 

Dr Cash - Customer

Cr  A/c Receivable - Customer

 

Dr Delivery Fees 

Cr  Sales

 

Dr A/c Payable - Supermarket

Cr  Cash - Grocery Delivery Company

 

Dr Delivery Drivers Expense

Cr Cash 

 

Supermarket

Dr A/c Receivable - Grocery Delivery Company

Cr  Sales

 

Dr Cash - Grocery Delivery Company

Cr  A/c receivable - Grocery Delivery Company 

 

What is the best approach to setup the Grocery Delivery Company's books in QBO? Should I setup a Customer Listing for the Customers and create/send invoices to the customers? Create the Supermarkets as a Vendor Listing and write/pay bills to the Supermarkets?

 

Thanks

 

 

 

 

1 Comment 1
anonymous6
Level 3

Grocery Delivery business in QuickBooks Online

Supermarket will be a vendor

Customer will be a customer

Setup an item for delivery services

Itemize the grocery bill or create a generic item for ‘Groceries ordered’?

Enter Bill received from Supermarket to update payables

Generate Invoice to customer for groceries delivered + delivery fee

Pay supermarket bill when cheque is cut

Received payment from customer when money received.

Pay delivery guys when bills rendered…post to Delivery Expense

Debits & credits should take care of themselves once you use the correct sales forms and bills etc.

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