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LVT
Not applicable

How can I delete a Class that is not used? (Quickbooks Desktop for Mac)

I am trying to delete a Class that is not used, verified by going to "P&L by Class" and filtering for the Class.  However, when I try to delete this, I get an error report "This Class is used in Transactions. It cannot be deleted."  I do not want it just inactive because it is distracting and confusing to have it in the list.

Solved
Best answer 04-10-2019

Accepted Solutions
QuickBooks Team

Re: How can I delete a Class that is not used? (Quickbooks Desktop for Mac)

Hey there, @LVT.

 

Let's pull up some report to make sure that your classes aren't assigned to anything.

 

There are multiple places where you can assign classes. These include your accounts, items, transactions, and names. You'll need to pull up several reports to make sure that your classes aren't used in any of these.

 

First, let's pull up your Item Listing report. Here's how:

  1. Click on Reports from the menu bar.
  2. Hover your mouse on List, and select Item Listing.
  3. Click on Customize Report.
  4. In the Columns box, select class.
  5. Click on the Filter tab.
  6. In the Choose Filter box, click on Class, and select the unused class.
  7. Click on OK.

Next, you need to pull up your Customer, Vendor and Employee Contact List. This way you'd know if you've assigned classes to them. You may follow these steps.

  1. Click on Reports from the menu bar.
  2. Hover your mouse on List.
  3. Choose Customer Contact List, Vendor Contact List, and Employee Contact List one at a time.
  4. Click on Customize Report.
  5. In the Columns box, select class.
  6. Click on the Filter tab.
  7. In the Choose Filter box, click on Class, and select the unused class.
  8. Click on OK.

Lastly, you need to pull up your Chart of Accounts list to know that the unused class is not used in any of them. Here's how:

  1. Click on Lists from the menu bar.
  2. Click on Chart of Accounts.
  3. Right click on the page, and click on Customize Columns.
  4. From the Available Columns box, click on Class.
  5. Click on Add.
  6. Click on OK.

Once you've verified that the class is not used in any of these and still unable to delete it, you can run the Verify and Rebuild Data utilities.

  1. To Verify Data:
    1. Click on File from the menu bar.
    2. Hover your mouse on Utilities.
    3. Click on Verify Data.
    4. If you see QuickBooks detected no problem with your data, select OK.
    5. If Verify finds an issue with your data, you will be prompted to Rebuild Now or View Errors.
  2. To Rebuild Data:
    1. Click on File from the menu bar.
    2. Hover your mouse on Utilities.
    3. Click on Rebuild Data.
    4. On the QuickBooks Information window, select OK. Note that as long as the cursor is moving while displaying QuickBooks not responding, the rebuild is still ongoing.
    5. Select OK when you see Rebuild has completed.

Once done, you can delete your unused class again from your class list.

 

Feel free to read this article for more information: Resolve Data Damage on Your Company File.

 

Please know that I'm only a post away if you have any other question. I'd be glad to help.

View solution in original post

6 Comments
Moderator

Re: How can I delete a Class that is not used? (Quickbooks Desktop for Mac)

Hi LVT,

 

You'll have to reclassify the transactions before QuickBooks can remove the unused class. I have here a handy article that you can used as your guide. Assign, categorize, edit, and add your downloaded banking transactions.

 

I'll be around if you have further concerns. Have a good day!

LVT
Not applicable

Re: How can I delete a Class that is not used? (Quickbooks Desktop for Mac)

Thanks for the suggestion.  However, when I search for the transaction using that class, I can't find one.  There are no transactions, but an error message comes up saying there are.  Kind of an infinite loop... which is what made me post for suggestions.

LVT
Not applicable

Re: How can I delete a Class that is not used? (Quickbooks Desktop for Mac)

Thanks for your suggestion.  The problem is that the class is NOT used... verified by thorough searching using lists and filters.  Still, the error message prevents me from deleting the class.  A conundrum.

QuickBooks Team

Re: How can I delete a Class that is not used? (Quickbooks Desktop for Mac)

Hey there, @LVT.

 

Let's pull up some report to make sure that your classes aren't assigned to anything.

 

There are multiple places where you can assign classes. These include your accounts, items, transactions, and names. You'll need to pull up several reports to make sure that your classes aren't used in any of these.

 

First, let's pull up your Item Listing report. Here's how:

  1. Click on Reports from the menu bar.
  2. Hover your mouse on List, and select Item Listing.
  3. Click on Customize Report.
  4. In the Columns box, select class.
  5. Click on the Filter tab.
  6. In the Choose Filter box, click on Class, and select the unused class.
  7. Click on OK.

Next, you need to pull up your Customer, Vendor and Employee Contact List. This way you'd know if you've assigned classes to them. You may follow these steps.

  1. Click on Reports from the menu bar.
  2. Hover your mouse on List.
  3. Choose Customer Contact List, Vendor Contact List, and Employee Contact List one at a time.
  4. Click on Customize Report.
  5. In the Columns box, select class.
  6. Click on the Filter tab.
  7. In the Choose Filter box, click on Class, and select the unused class.
  8. Click on OK.

Lastly, you need to pull up your Chart of Accounts list to know that the unused class is not used in any of them. Here's how:

  1. Click on Lists from the menu bar.
  2. Click on Chart of Accounts.
  3. Right click on the page, and click on Customize Columns.
  4. From the Available Columns box, click on Class.
  5. Click on Add.
  6. Click on OK.

Once you've verified that the class is not used in any of these and still unable to delete it, you can run the Verify and Rebuild Data utilities.

  1. To Verify Data:
    1. Click on File from the menu bar.
    2. Hover your mouse on Utilities.
    3. Click on Verify Data.
    4. If you see QuickBooks detected no problem with your data, select OK.
    5. If Verify finds an issue with your data, you will be prompted to Rebuild Now or View Errors.
  2. To Rebuild Data:
    1. Click on File from the menu bar.
    2. Hover your mouse on Utilities.
    3. Click on Rebuild Data.
    4. On the QuickBooks Information window, select OK. Note that as long as the cursor is moving while displaying QuickBooks not responding, the rebuild is still ongoing.
    5. Select OK when you see Rebuild has completed.

Once done, you can delete your unused class again from your class list.

 

Feel free to read this article for more information: Resolve Data Damage on Your Company File.

 

Please know that I'm only a post away if you have any other question. I'd be glad to help.

View solution in original post

LVT
Not applicable

Re: How can I delete a Class that is not used? (Quickbooks Desktop for Mac)

Rebuilding the data did the trick.  Thank you!

QuickBooks Team

Re: How can I delete a Class that is not used? (Quickbooks Desktop for Mac)

Glad to hear rebuilding your data resolve the issue,@LVT.

 

We always strive to provide the solution and make sure everything works on your end.

 

Please visit this page for other related topics about QuickBooks for Mac. This includes guides and latest news about the software: https://qblittlesquare.com/.

 

Should you need there's anything I can help you with QuickBooks, please let me know by leaving a comment below. I'm always glad to help.

 

Take care and have a wonderful day ahead.

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