How do I add late fees onto unpaid invoices?

I'm here to help you add a late fee to an unpaid invoice, @tworivershomesol.

You can set up a late fee in QuickBooks Online (QBO) and the program will automatically calculate and apply it to overdue invoices. Here's how:

1. Go to the Gear icon and select Account and settings to turn on the late fee settings. 
2. Navigate to the Sales menu, and in the Late fees section, select Edit.
3. Turn on the Default charge applied to overdue invoices switch.
4. Enter the Amount and/or Percent (%) of the fee and select how often you charge customers in the Frequency dropdown.
5. When done, select Save.

However, late fees won't show up if the invoices are:

• was already overdue before turning on the default late fee settings
• exceeds up to six months overdue
• invoice is still unpaid but in a closed period

If that's the case, you have to manually add the late fee to the invoice as a line item. Just edit to add the Late fee item and enter the amount (this will show once you turn on the Late fee settings).

For reference, check out this guide: Apply late fees to overdue invoices automatically in QuickBooks Online.

Furthermore, here's a helpful guide that you can read when it's time to record your customer's payments: Record invoice payments in QuickBooks Online.

If you have any other queries about handling late fees to unpaid invoices, please don't hesitate to leave a reply below. I'm just a post away to help. Have a good day ahead. 

Is there a way to have Quickbooks calculate the late fee on a specific invoice without having to turn on automatic late fees for every invoice?

Hi there, Sarah. Currently, it isn't possible for QuickBooks to automatically calculate a late fee on a specific invoice without turning on the late fee feature for all invoices

As a workaround, you can manually apply a late fee to individual invoices. This method gives you full control and ensures you only charge a late fee when you want to.

First, you'll need to create a separate product or service item to add to your invoice.

Here's how:

1. Go to the Gear icon, then select Products and services.
2. Click the New button.
3. Select Service as the item type.
4. In the Name field, type Late Fee.
5. You can add a description if you like, such as "Late fee for overdue payment."
6. For the Sales price/rate, enter the standard amount you charge (e.g., $25). You can always edit this amount on the invoice if needed.
7. For the Income account, select a suitable income account. 
8. Click Save and close.

After creating the item, you can edit an overdue invoice to add the Late Fee item there.

If you have more concerns related to QuickBooks, don't hesitate to reply. We're here to help.

Bummer. I liked how in desktop it would pop up a list of past due invoices and I could choose who to assess finance charges for, and QB desktop was also able to do it all with just a little check next to the customer's name. Yet another thing that changed in QB online that makes it not as good as desktop. I really wish they would have told me in advance all the functionality I would lose when I made the switch to QB online.