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Level 1

How do I edit budget categories?

The template budget categories are not right for my organization. How do I create a budget using my own line items?

4 Comments 4

How do I edit budget categories?

I want to know more about your concern so I can give you a hand, th4.


What specific categories do you want to change? Can you provide screenshots so I can have a clearer vision with this.


Any additional details would be much appreciated, too. Thank you in advance!


How do I edit budget categories?

How's everything going, th4? I was wondering if you still need help with creating your budget.


The information (categories, accounts, and other data) you can see when creating a budget is based on your Chart of Accounts. You can make an account inactive or create a different one.


You might also want understand that QuickBooks Online has special and defaults accounts. Some of them cannot be deleted nor edited. You can check out these article for more information: 

Delete Special and Default Accounts in the Chart of Accounts.


In addition to that, you can import your own accounts. Thus, you can use them when creating budgets. Here's how to do it:

  1. Click the Gear icon in the upper-right corner and select Chart of Accounts.
  2. Select Import Data under Tools.
  3. Select Chart of Accounts and click the Browse button to upload your file.
  4. Click Next and map your data.
  5. Click Next and follow the other instructions to finish the import process.

You can also use this article for reference: How to Import Chart of Accounts.


If you need more assistance or clarifications in creating budgets, any information you can provide would be a great help. I'll get back to you til that time.

Level 1

How do I edit budget categories?

Not sure if you will see this or not but, I would like to change the accounts column and use my products/services in the column. Do you have any insight into being able to do this?  Thank you


QuickBooks Team

How do I edit budget categories?

Hi there, @drmarino.


Currently, the Budgeting feature for products and services is unavailable. You can only subdivide it into Customers, Class, and Locations. 


I recommend pulling up and customizing the Product/ Service Summary report to check the monthly sales. Then, export it to Excel and enter the budget so you can compare the sales and estimated budget. You can also check for the third-party apps for this feature.


Here's how to customize your Product/ Service Summary report:


  1. Go to the Reports menu and enter the Product/ Service Summary report in the search box.
  2. Click Customize button, then go to the Rows/ Column section.
  3. Click on the Columns box and choose Months.
  4. Select Run report.


I added a screenshot for your reference.



To check out for a third-party app that can have the feature that you need, here's our website page for that:


Furthermore, I'm sharing this article to help you manage your reports in QuickBooks Online (QBO): Run reports in QuickBooks Online. This also contains other sub-topics and articles such as the popular reports in QBO.


Should you need anything else in QuickBooks Online, please comment below. I'd be glad to help. Have a great day ahead.

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