I have no employees. I just need to track profit/loss and I need detail on expenses. I don't need equity tabs, etc. but there's so much "noise" I don't need. How can I just reduce the chart of accounts to something manageable. I hate the "inactive" b/c I still see everything. even after checking the box.

MJoy_D

QuickBooks Team

I can share some information about reducing the categories from your chart of accounts, @lybtreasurer45036.

When you sign up and create your QuickBooks Online (QBO) account, specific default accounts in your chart of accounts are created depending on the business entity you selected. You can't permanently delete an account, you can only make them inactive from your chart of accounts.

The feature to delete accounts permanently if you no longer needed it will be a great addition to the current features that we have, so I'll take note of it.

I also encourage you to leave feedback from within the account. Here are the steps:

Go to the Gear icon and select Feedback.
Provide your product suggestion.
Click on Next to submit feedback.

You can check out this article for more information about providing feedback to make the program better: How do I submit feedback?.

For more information about the accounts being set up when you create your account, check out this article: Manage default and special accounts in your QuickBooks Online chart of accounts. That will tell you more about accounts that can’t be deactivated as well as accounts that can be edited, but not deactivated or merged.

Refer to this article for detailed guidance on how to update your account for a nonprofit organization: Configure an account for a nonprofit organization.

Let me know if you have further questions about your chart of accounts. I'm always here to answer them for you. Have a wonderful day!

J

JamesDuanT

QuickBooks Team

How's everything going, th4? I was wondering if you still need help with creating your budget.

The information (categories, accounts, and other data) you can see when creating a budget is based on your Chart of Accounts. You can make an account inactive or create a different one.

You might also want understand that QuickBooks Online has special and defaults accounts. Some of them cannot be deleted nor edited. You can check out these article for more information:

Delete Special and Default Accounts in the Chart of Accounts.

In addition to that, you can import your own accounts. Thus, you can use them when creating budgets. Here's how to do it:

Click the Gear icon in the upper-right corner and select Chart of Accounts.
Select Import Data under Tools.
Select Chart of Accounts and click the Browse button to upload your file.
Click Next and map your data.
Click Next and follow the other instructions to finish the import process.

You can also use this article for reference: How to Import Chart of Accounts.

If you need more assistance or clarifications in creating budgets, any information you can provide would be a great help. I'll get back to you til that time.

D

drmarino

Not sure if you will see this or not but, I would like to change the accounts column and use my products/services in the column. Do you have any insight into being able to do this? Thank you

MarsStephanieL

Level 6

Hi there, @drmarino.

Currently, the Budgeting feature for products and services is unavailable. You can only subdivide it into Customers, Class, and Locations.

I recommend pulling up and customizing the Product/ Service Summary report to check the monthly sales. Then, export it to Excel and enter the budget so you can compare the sales and estimated budget. You can also check for the third-party apps for this feature.

Here's how to customize your Product/ Service Summary report:

Go to the Reports menu and enter the Product/ Service Summary report in the search box.
Click Customize button, then go to the Rows/ Column section.
Click on the Columns box and choose Months.
Select Run report.

I added a screenshot for your reference.

To check out for a third-party app that can have the feature that you need, here's our website page for that: https://intuit.me/30jA5se

Furthermore, I'm sharing this article to help you manage your reports in QuickBooks Online (QBO): Run reports in QuickBooks Online. This also contains other sub-topics and articles such as the popular reports in QBO.

Should you need anything else in QuickBooks Online, please comment below. I'd be glad to help. Have a great day ahead.

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