How do I enter an expense already paid manually without emailing or uploading a receipt

Hello there, orickjulia.

Since this is related to payroll data, you can manually track it in QuickBooks Online.

Record it using the Journal Entry feature. Before you go with the process, make sure to create an account, where you can track your payroll liabilities and expenses. 

Here's how to create an account:

1. Go to Accounting on the left panel.
2. Within the Chart of Accounts tab, click New.
3. Enter the Account Type, Detail  Type, name of the account and, description.
4. Once done, click Save.
   

Once done, get your employees' payroll pay stubs or a payroll report from your payroll service. Then, go to the +New button. Then, select Journal Entry under Others to start recording the amount. Enter all the required details. If you want to track the paycheck number, enter it in the Journal no. field.

Please read through this article for more insights: Learn how to create journal entries for paychecks you create outside of QuickBooks. 

On the other hand, if this is not related to your payroll, you can simply create an expense or check.

Please let me know if you have questions as you go along with the process. I'll be around to give additional help. Take care always.

Hi orickjulia,

Hope you’re doing great. I wanted to see how everything is going about recording an expense already paid manually. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!