How do I receive an order with different products coming on different days? I don't want to loose each delivery date.

Hi there, @mmursch-auburnwa.

At this time, recording a purchase order with different dates isn't available in QuickBooks. As a workaround, you may want to consider entering a description on each line item to specify the dates.

Here's how:

1. Click the + New button, then select Purchase order.
2. Select the vendor from the drop-down.
3. Enter the items received in the Item details section.
4. In the Description column, enter or add the date to specify.
5. Click Save or Save and close.

Once done, you can now copy the purchase order to the bill, then select only the item received. You can just delete the items that you're not going to receive and Save the bill. This way, the purchase order will mark the item you've received as closed.

I'm adding this article for more details: Create purchase orders in QuickBooks Online.

For now, you can visit our blog site so you'll be able to get the latest news about QuickBooks and what our Product Care Team is working on. 

Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Have a great day.

Thank you! 

For our company, I may order 10 items but different quantities. For example, Item # 1 -ordering a quantity of 50. I would have different amounts arrive on different days and sometimes different months from the same vendor. Would this work for receiving Item # 1 - Qty: 4 and then save but somehow showing 46 back ordered? When I receive the quantity and hit save, I usually change the date of received as the "Due date" under the "Bill". I have to track when each item and quantity is delivered. Right now, I just keep the info under memo but there has to be a better way. We do not use quick books for billing so the date and such doesn't matter on my end. However, I have to run end of the month reports and each time I change the "Due date", it will not reflect accurately on those reports if part of my order came in on a different month. 

Good Morning, @mursch-auburnwa. 

Thanks for reaching back out to the Community. I suggest creating separate line items for each batch/shipment of items you received. Don't worry. I'll show you an example. 

Note: I recommend consulting with your accountant before making these changes to your QuickBooks Online account. 

My colleague provided an example like this: 

1. Item 1
2. Item 2
3. Item 3 

Here's what I think could be the best way for your business: 

1. Item 1 (1st shipment)
2. Item 1 (2nd shipment) 
3. Item 2 (1st shipment) 

This will allow you to see that you're not receiving all of item 1 at once but in different shipments. Each line item can represent each batch you received on the purchase order. 

Let me know if this helps. I want to make sure that you're able to get back to running your business. Have a great day!