How do I receive inventory? I think I have the process of creating a PO each time I order, but the process of creating a bill to receive items seems backwards

Hi there, @tgordon-boyleser.

If you receive inventory from the purchase order (PO), we can convert the PO to a bill each time you receive the item. This way, the quantity of the item will be added to the inventory (Products and Services) list. Here's how:

1. Go to the +New button.
2. Under Vendor, choose Bill.
3. Click the Vendor drop-down arrow and then choose the vendor's name.
4. All existing PO's will display on the left side. Select the correct PO and click Add.
5. Click on Save and close once done.

However, we can adjust the quantity and not record a purchase if you received the item without the bill. So, we can match what you have in stock. I'll guide you how:

1. Go to the +New button.
2. From the Other column, select Inventory qty adjustment.
3. Enter the adjustment date and select all the items to adjust.
4. Click Save and close.

Once the inventory adjustment is saved, QuickBooks automatically record appropriate adjustments to your inventory accounts.

For reference, you can also look into these articles on how to manage inventory: Set up and track your inventory in QuickBooks Online

Feel free to browse this article if you want to adjust the item's quantity on hand: Adjust inventory quantity on hand in QuickBooks Online.

If you have any other queries about inventories in QBO, you can always add them in your reply. Have a great day.