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JMCabinets
Level 2

How do I remove a mass amount of unbilled expenses in QBD?

Is it possible to remove a mass amount of unbilled expenses and time in QBD without going in and out of each item and unchecking the billable box?

1 Comment 1
Tori B
QuickBooks Team

How do I remove a mass amount of unbilled expenses in QBD?

Good morning, @JMCabinets

 

Thanks for taking the time to reach out to the QuickBooks Community for support. 

 

While we don't have a way to remove a mass amount of unbilled expenses at this time, some of our customers how found it quicker to create an invoice and hide the unbilled expense. Let me walk you through some steps below. 

 

First, you'll want to open the Unbilled costs by job report. This way, you can see a full list of your unbilled expenses. Here's how:

 

  1. Go to the Reports menu. 
  2. Choose Customers and Receivables
  3. Select Unbilled costs by job

 

Now that the report is open, you can see under the billing status column a list of unbilled expenses. You'll want to grab the customers name. 

 

 

From here, you'll open the create invoice screen. Then, you can follow the steps I've included below to remove the unbilled expense. 

 

  1. Tap on Create Invoice from the home screen. 
  2. In the Customer: Job field, type in your customers name. 
  3. If a message pops up to create an expense, hit the Cancel button. 
  4. Next you should see a pop up message that says "The customer or job you've selected has outstanding billable time and/or costs". Select the first option, then hit OK.
  5. Click on the Hide button from the check list. 
  6. Hit OK

 

This won't create an actual invoice, but it will clear the unbilled expense. Once you've completed these steps, you can go back to the report and refresh it to ensure the unbilled expense has been removed. 

 

Please let me know if you have any questions or concerns. I'm always here to lend a helping hand. Take care! 

 

 

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