How do I track my expenses? I can't get a report that lists them, and when I try to export all expenses to a spreadsheet (nearly 400 expenses), I only get 50.

The program makes expense tracking easy, @gken70. Let me show you the options to ensure you get the data you need.

Before that, you mentioned you couldn’t get a report and only access 50 expenses out of 400. Did you encounter an error? This helps me determine the correct course of action applied to your situation.

In QuickBooks Online, you can generate comprehensive reports like Transaction List by Vendor and Expense statements to track all expenses. Moreover, you need to select the Enable Editing button in Excel to view the complete report.

Here’s how:

1. From the left navigation menu, click on Reports.
2. Type in Transaction List by Vendor in the Search bar and select it from the suggestions.
3. Click on the Customize button.
4. Set the desired date range for the report.
5. Go to the Filter section and choose Expense under Transaction Type.
   
6. Click on Run report.
7. Select the Export icon and choose Export to Excel.
8. Hit the Enable Editing option on the spreadsheet.
   

If you export your list from the Expenses menu, please know that QuickBooks only displays up to 300 rows. You'll want to export your transactions in smaller batches until you gather them entirely.

In case you’d like to save the current customization settings for future use, print and email your reports, these resources can guide you through the process:

• Run reports in QuickBooks Online
• Memorize reports in QuickBooks Online

I’m just a few clicks away if you need further assistance managing your company files. Simply drop a comment below, @gken70.

Thank you for your reply.  FYI, I have never gotten an error message.

I just tried your first suggestion and got an expense list for all of 2023.

I changed the settings to 2022, picked the date range and I got one expense to show...there should be around 100.  I tried it again...same result.  I backed out of the whole process and tried it again...same result.

I went back to the expense menu and changed the output to 300 (I wasn't aware that there was a default limit).  This appears to be working.  I will try this route for all years.  Hopefully I can get the report I need.

Thank you for your assistance.  It appears that code change is happening because the GUI is different this morning than it was last night.  I'm wondering if code changes are affecting our experiences.  I have noticed a lot of glitchyness recently.