How to change the GL account for Time & Expense invoices

 This is a great question, JL62.

Changing the default markup account in your time and expense invoices is unavailable in QuickBooks Desktop. Let's create a journal entry to move the balances to another account.

Beforehand, I'd recommend consulting an accountant to ensure the accounts are correct. If you don't have one, you can use our Find-an-Accountant tool to look for an expert near you.

Here's how to create a journal entry:

1. Go to the Company menu and select Make General Journal Entries.
2. Fill out the fields to create your journal entry. 
3. Make sure your debits equal your credits.
4. Select Save or Save & Close.

For more details about managing your accounts, please see this article: Work with the Chart of Accounts.

Additionally, I've included this article that'll help you keep track of your sales and expense transactions in QuickBooks Desktop: Run Customer, Job, and Sales Reports.

Please keep us posted if you need assistance tracking and managing your billable expenses in QuickBooks. We're always here to help you out.

Thanks. I was trying to avoid having to do a JE every time since this is a monthly transaction type we use, but it is good to know.  

How do the accounts get set and why can't they be changeg? That really doesn't make any sense. 

Thanks for checking back in with us, @JL62. 

I understand how important being able to change the GL accounts is to you. With that said, I wanted to let you know that I've gone ahead and submitted this suggestion to our Product Development Team on your behalf. This way, the request can be taken into consideration for a future update. 

Any time you'd like to voice your concerns or have any new ideas that you think would benefit Quickbooks, feel free to use the link I've included below to send them to our Developers. Our Developers review each suggestion and consider them all for future updates. 

• QuickBooks Feedback

Don't hesitate to let me know if there is anything else I can assist you with. Take care!