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JessieC
Level 1

How to include payments to vendors prior to fiscal year to prepare for 1099

I started using QuickBooks for our band booster starting the fiscal year 7/1. How do I add the payments paid to vendors Jan-June to be included in the year end 1099? Say I have a payment of $1000 to Vendor Joe on 3/1 (reported and cleared bank on the old system), how do I add the transaction to QuickBooks so that it is included in his 1099 for year end?

 

2 Comments 2
john-pero
Community Champion

How to include payments to vendors prior to fiscal year to prepare for 1099

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Add New>Vendor Check

 

That is the normal way, but since your fiscal year does not coincide with calendar year and you do not want to for obvious reasons include income or expense prior to 7/1 you will have to trick the system

 

To keep from affecting your regular bank account you can create a new dummy cash clearing bank account to record the payments as being from.  The total for 1099-NEC could not care less what bank account was used, only that the services paid for are on your list as approved 1099 payments for that vendor. And here is where I believe the magic comes in. You record the payment just as you normally would for whatever service you specify that would be a 1099 expense. But now enter a deposit dated same as check or at least before 7/1 to the clearing account for the same expense you just paid. Clearing account is now zero and because of the + and - amounts there is no effect on P&L, although anything posted prior to your fiscal year begin date would not affect your current fiscal year anyway, in which case you would not have to worry about balancing out the transaction with the deposit I described. You still use a fake account to pay from, however.

JessieC
Level 1

How to include payments to vendors prior to fiscal year to prepare for 1099

Thank you so much!! This totally could work. 

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