How to Record a Deposit in 2 months

Hey there, Michelle. Welcome to the Community. 

In recording a deposit in QuickBooks Online (QBO), the Date and its transactions should based on your Bank statement. Since you've mentioned that the said transactions have a different year, you'll need to create two Bank Deposit. The first deposit consists of the previous year's transaction while the other deposit consists of the current year. 

Here's how: 

1. Go to the +New located at the upper left. 
2. In the Other column, click the Bank deposit option. 
3. Within the Bank deposit, fill out the necessary fields such as the Account, Date, Received From, Date, Type, Payment Method, and Amount. Ensure that the indicated date is the same as your bank statement. 
4. Once done, click Save and Close. 

If you happen to include the transactions in the wrong Bank deposit, you can untick it within the Chart of Accounts. Kindly follow these steps: 

1. Go to the Gear icon located in the upper right corner. 
2. Under the Your Company column, choose the Chart of Accounts.
3. Search the name of your account. 
4. Under the Action column, click the View register.
5. Choose the deposit transaction and press Edit. 
6. Untick the transaction that wasn't supposed to be there. 
7. Once done, click Save and Close. 

Since this matter involves recording your financial entries, I recommend contacting an accountant for more accurate data. 

You can also view this material to learn more about bank deposits: Record and make bank deposits in QuickBooks Online. 

Furthermore, you may want to learn how to reconcile your accounts so they always match your bank and credit card statements: Reconcile an account in QuickBooks Online. 

Kindly press the reply button if you need further assistance. We're always around to help.

Thank you! I know the entries should match the bank account. But I wanted to match the amount deposited to what our outside booking company shows (Booker). Long story short..

Transactions are recorded through Booker, associates make the deposits on a given day, but do not always coincide with the month they should be recorded to. For example, Booker shows December cash transactions to be $2000 and January shows cash transactions to be $1000. The associate makes a bank deposit of $3000 on Jan 31. I would like the $2000 December deposit to show in QB in December, not january without it affecting month end reconciliations.

Is there a way to do a journal entry to acheive this?

Thank you!

Hi Michelle,

I appreciate you keeping in touch with us here in the Community space. Allow me to chime in and help you with your question about recording a deposit in QuickBooks Online.

Changes to the amounts or transactions in a specific period affect your reconciliations. You can use the Journal Entry feature to correct the figures, but I recommend seeking guidance from an accountant. This way, they can provide additional guidance for the accounts to affect and ensure books are accurate.

Each bank deposit creates a separate record in QuickBooks. Make deposits one at a time for each of your deposit slips. For additional guidance, check out this link: Record and make bank deposits in QuickBooks Online.

Let us know if you still have more questions about entering deposits by leaving a reply. We'll be sure to get back to you. Take care, and have a great rest of the day.

@Michelle Marian 

Is there a reason you can't record the deposits to Undeposited Funds ($2,000 in Dec. and $1,000 in Jan.) and then make the correct $3,000 deposit on Jan. 31?  That will accurately book $2,000 in cash transactions in Dec. and $1,000 in Jan. and the $3,000 deposit will match your bank statement.  Also, if you make a deposit entry in January that is dated December, it won't affect your December reconciliation.