For my nonprofit organization I received a $20 Donation. On my Budget vs. Actuals report is is showing as a duplicate entry with a transaction type as DEPOSIT and RECEIPT. How do I avoid this duplication?
There are two ways in tracking the fund donation in QuickBooks Online. For the donation you've received right away, you can create and send the sales receipt to the donor as a statement of their donation. If your donor promises to donate at a later date, you can record a pledge instead.
Lastly, you'll have to create a bank deposit if you only need to enter the money donated to your organization. If you've already created a sales receipt o pledge for the donation, you don't have to enter a deposit anymore to avoid duplicate transactions.
In this case, you'll need to delete one of those transactions to ensure that your reports and records are accurate. Here's how:
From your Budget vs.Actuals report, select the total amount of the donation.
Find the duplicate transaction, then click its amount to expand the view.
Hope you’re doing great. I wanted to see how everything is going about the donation showing as a duplicate entry in your financial report. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.
Looking forward to your reply. Have a pleasant day ahead!