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Frequent Explorer **

How to record invoice that I paid later under accrual method using Quickbooks Online Simple Start?

I received an invoice of $10 from Google G-suite on Dec 31, 2018 for service provided from Dec 1-Dec 31, 2018. And auto pay applied on Jan 1, 2019. I have Quickbooks Online Simple Start. My company is C-corp taxed as S-corp. 

 

How should I record this transaction since I don't have "Bill" function with Simple Start Plan? Should I record it to Dec 2018 or Jan 2019? What is the step by step instruction? Thank you very much.

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Best answer 01-02-2019

Accepted Solutions
QuickBooks Team

Re: How to record invoice that I paid later under accrual method using Quickbooks Online Simple S...

Thanks for the prompt response, @joycesyi.


You can create a Journal Entry (JE) to record this transaction. Here’s how:
1.    Go to the Plus icon and select Journal Entry.
2.    In the Journal date box, enter December 31, 2018.
3.    Under the Account column, select Accounts Payable (A/P).
4.    Enter the transaction amount in the Debits or Credits column.
5.    Specify a vendor in the Name field.
6.    Make sure that the Debit column entries equal the sum of the Credit column entries.
7.    Select Save.

 

 


After creating an entry for your bill transaction, record the payment. Follow the steps below:
1.    Go to the Plus icon and select Journal Entry.
2.    In the Journal date box, enter January 1, 2019.
3.    Under the Account column, select the appropriate account used to pay the bill.
4.    Enter the transaction amount in the Debits or Credits column.
5.    Specify a vendor in the Name field.
6.    Make sure that the Debit column entries equal the sum of the Credit column entries.
7.    Hit Save.


For more information, take a look at this article: How to create a journal entry.

 

Though the steps in creating a JE will help you record your transaction, I’d still suggest consulting an accountant to ensure your books are correct.


That should answer your question for today. Please know you can always reach me here should you need any help with QuickBooks, I want to ensure your success. Thanks for coming to the Community and take care.
 

4 Comments
QuickBooks Team

Re: How to record invoice that I paid later under accrual method using Quickbooks Online Simple S...

Hello there, @joycesyi.


I’m here to share some information.


Simple Start can track income and expenses, manage accounts receivable, and pay employees. However, the ability to record bills is only available in QuickBooks Online Essentials and Plus.


You might want to upgrade in order to use the feature. Click this link to know more about our updated pricing and features: https://quickbooks.intuit.com/pricing/.


If you decided to get a higher version of QBO, you can visit the website given above and click the green Buy Now button. 


The other option you have is to log in to your QuickBooks account and subscribe by going to the Account and Settings. Here’s how:
1.    Go to the Gear icon and select Account and Settings.
2.    Select the Billing and Subscription tab and go to the QuickBooks section.
3.    Click Upgrade.
4.    Enter your payment information and save the changes. 

 

 

upgrade 3.PNG


After upgrading your subscription, you can start tracking bills. For more information, check out this article: https://quickbooks.intuit.com/community/Income-and-expenses/How-to-enter-and-pay-bills/m-p/186102.


That should do it. Feel free to leave a comment if you need anything else. I’ll always be here to help. Enjoy your day!

Frequent Explorer **

Re: How to record invoice that I paid later under accrual method using Quickbooks Online Simple S...

Is there a way to record this transaction by not upgrading to essentials? I just want to record under accrual method manually but don't know how to do that? 

QuickBooks Team

Re: How to record invoice that I paid later under accrual method using Quickbooks Online Simple S...

Thanks for the prompt response, @joycesyi.


You can create a Journal Entry (JE) to record this transaction. Here’s how:
1.    Go to the Plus icon and select Journal Entry.
2.    In the Journal date box, enter December 31, 2018.
3.    Under the Account column, select Accounts Payable (A/P).
4.    Enter the transaction amount in the Debits or Credits column.
5.    Specify a vendor in the Name field.
6.    Make sure that the Debit column entries equal the sum of the Credit column entries.
7.    Select Save.

 

 


After creating an entry for your bill transaction, record the payment. Follow the steps below:
1.    Go to the Plus icon and select Journal Entry.
2.    In the Journal date box, enter January 1, 2019.
3.    Under the Account column, select the appropriate account used to pay the bill.
4.    Enter the transaction amount in the Debits or Credits column.
5.    Specify a vendor in the Name field.
6.    Make sure that the Debit column entries equal the sum of the Credit column entries.
7.    Hit Save.


For more information, take a look at this article: How to create a journal entry.

 

Though the steps in creating a JE will help you record your transaction, I’d still suggest consulting an accountant to ensure your books are correct.


That should answer your question for today. Please know you can always reach me here should you need any help with QuickBooks, I want to ensure your success. Thanks for coming to the Community and take care.
 

Frequent Explorer **

Re: How to record invoice that I paid later under accrual method using Quickbooks Online Simple S...

Thank you very much.

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