I accidentally set expense type up as "check" but it should be "expense". How do I fix it?

Don't bother. Expense and Check in QBO are almost entirely interchangeable. Really the only difference is you cannot wriet a check agains t any asset account while an expense you can. And you cannot "print" an expense.  Otherwise they both affect your banking and income/expense exactly the same.

Hi @lwarrensyn.

You'll have to delete the check and create an expense transaction in QuickBooks Online (QBO). I'll show you how.

1. Go to the +New button.
2. Select Expense.
3. In the Payee field, specify a vendor. You can specify the name of a person or a business. If your transaction covers multiple petty cash expenses, leave this field empty.
4. Select the Payment account.
5. Enter the date of purchase on the Payment date.
6. Field and specify the Payment method.
7. Enter the amount.
8. Click Save and close or Save and new.

If you want to void or delete transactions in QuickBooks Online, you can check out this article: Void or delete transactions in QuickBooks Online.

Feel free to let us know if you need further assistance. Have a great day!

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@Maybelle_S wrote:

Hi @lwarrensyn.

 

You'll have to delete the check and create an expense transaction in QuickBooks Online (QBO). I'll show you how.

 

 

Feel free to let us know if you need further assistance. Have a great day!

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Really? This is horrible advice. A check and an expense are the same. Nothing needs changed!!!!!!!!

The only time an errant entry between the two would be appropriate is if you needed to "print" a check or use an asset account disallowed by check entry. You can even enter a reference (check) number in an Expense. Please do not make people work harder when what they did is nothing wrong.

This is probably the reason why desktop ONLY has check writing and not expense creation, although ability to credit from non-bank asset accounts without using a journal entry would be welcome (in desktop)

On my end, I created a check to print later then I ended up paying the balance with a debit card. I tried to match the check with the debit, yet the check still shows up in the print check section. I am going to test this where I create a bill and then match the debit. The idea behind this would be to capture the bill amount/expense in the right billing period regardless of when the payment hits the acct. 

It is different.  When I run a profit and loss the "expense " is not included because it is listed in my chart of accounts as a bank account.

Hello there, kate463.

The reporting of your accounts depends on their type.

The profit and loss report lists all your Income and Expense accounts. As for the Asset, Liability, and revenue accounts, they will show on the Balance Sheet report.

To get an in-depth report of your accounts, you can check this reference: Customize a report.

I'm just a post-away if there's anything that I can help with.

They are not the same. An expense is digital or cash, a check is....well, a check. If you want to run a check number exceptions report where you isolate check transactions only and sort by number to identify missing checks, the check has to be entered as a check, otherwise you will possibly pick up numbered non checkt ransactions.

Kudos to wdylanp, exactly the same as my situation--yet another clugey aspect of QBO that I dislike. I nearly created a NEW CHECK (duplicate expense) because filtering the register for "Checks" showed that one check number was missing. Luckily I decided to look at the transactions for the Vendor, and saw it was already cleared and reconciled, but was Expense not Check. I tried to edit the transaction to change the type to Check but QBO provides no means to do so. I think this is absurd, if Expense and Check are so similar why is there no method to change it. And why, if an Expense has a Check#, don't they offer this kind of option when filtering the account register?

Thanks for taking the time to share your concerns, @hwhitacre. 

I agree. Having the option to change an expense to a check or vice versa would come in handy to all of our users. With that being said, I want to let you know I'm sending this suggestion to our Product Development Team for further review. Our developers review each suggestion and consider them for future updates. 

If you'd like to send feedback to our team of developers, you can do so at any time using the link I'm including below. 

• Send Feedback in QuickBooks Online

Please don't hesitate to let me know if there is anything else I can assist you with. Have a good one!