I'd like to create an invoice for an advance payment, or deposit. How would I go about creating an invoice to send to a client that asks for the advance vs. the total?

sopob16 · ‎October 19, 2018

Not sure I understand some of the answers I see for questions like mine. Let's say I want to bill the client $1,000 but am requesting 50% up front. How can I invoice for the 50%, receive the payment, then send final billing after the project is completed that will show the remaining balance?

Rustler · ‎October 19, 2018

@ sopob

If the deposit is NON refundable it is income when received

If the deposit is refundable
create a short term liability account called customer deposits
create a service item called cust dep and select the customer deposits liability account as the income account on the item screen

When you receive the deposit use a sales receipt and the cust dep item

When you invoice, list the items the customer is being charge for, follow those with the cust dep item, qty is negative one, enter the deposit amount
The customer pays the balance owed.

View solution in original post

Rustler · ‎October 19, 2018

@ sopob

If the deposit is NON refundable it is income when received

If the deposit is refundable
create a short term liability account called customer deposits
create a service item called cust dep and select the customer deposits liability account as the income account on the item screen

When you receive the deposit use a sales receipt and the cust dep item

When you invoice, list the items the customer is being charge for, follow those with the cust dep item, qty is negative one, enter the deposit amount
The customer pays the balance owed.

sopob16 · ‎October 19, 2018

Found somewhat of an answer here: https://community.intuit.com/questions/1315723-can-i-invoice-the-full-amount-and-show-that-only-50-o...

Leyessa Dockstader · ‎March 02, 2019

Turn on progress invoicing in account and settings under sales. Then, create an estimate, accept it and a create invoice button will appear. From there, it will ask if you want to invoice full, half or custom.

Nic C · ‎April 12, 2023

This was perfect advice, thank you!

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I'd like to create an invoice for an advance payment, or deposit. How would I go about creating an invoice to send to a client that asks for the advance vs. the total?