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boreal722
Level 1

I invoice in draws for my contracts. When I send a request for payment the system asks for the full amount. How do I change that?

 
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Best answer October 16, 2021

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DivinaMercy_N
Moderator

I invoice in draws for my contracts. When I send a request for payment the system asks for the full amount. How do I change that?

Hello there, @boreal722. I can share some steps to help you manage your invoices in QuickBooks Online (QBO).

 

You can use the Progress Invoice feature in QBO. This will let you invoice your customers for partial payments instead of asking for full payment at the beginning of a contract. You can split an estimate into as many invoices as you need. Here's how to turn on the feature:

 

  1. Navigate to the Settings and click Account and settings.
  2. Choose the Sales tab.
  3. From the Progress Invoicing section, select Edit.
  4. Then, turn on the switch to Create multiple partial invoices from a single estimate.
  5. Once finished, select Save and then Done.

 

For more information about the process, see this article: Set up and send progress invoices in QuickBooks Online.

 

I've also added this helpful link that will serve as your guide in managing invoice payments: Record invoice payments in QuickBooks Online. It also includes steps on how you can enter a partial payment from your customers and utilize the Undeposited Funds account. 

 

In case you'll need to review all the invoices you've recorded for a specific period, you can run the Invoice List report. Let me guide you how:

 

  1. Open your QBO account and go to the Reports menu.
  2. From the search bar, enter Invoice list and click the report to open.
  3. You can also customize the report to filter the details you need to see.

 

Feel free to post here again if you need further assistance managing your invoice in QBO. I'm always glad to help. Take care.

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1 Comment 1
DivinaMercy_N
Moderator

I invoice in draws for my contracts. When I send a request for payment the system asks for the full amount. How do I change that?

Hello there, @boreal722. I can share some steps to help you manage your invoices in QuickBooks Online (QBO).

 

You can use the Progress Invoice feature in QBO. This will let you invoice your customers for partial payments instead of asking for full payment at the beginning of a contract. You can split an estimate into as many invoices as you need. Here's how to turn on the feature:

 

  1. Navigate to the Settings and click Account and settings.
  2. Choose the Sales tab.
  3. From the Progress Invoicing section, select Edit.
  4. Then, turn on the switch to Create multiple partial invoices from a single estimate.
  5. Once finished, select Save and then Done.

 

For more information about the process, see this article: Set up and send progress invoices in QuickBooks Online.

 

I've also added this helpful link that will serve as your guide in managing invoice payments: Record invoice payments in QuickBooks Online. It also includes steps on how you can enter a partial payment from your customers and utilize the Undeposited Funds account. 

 

In case you'll need to review all the invoices you've recorded for a specific period, you can run the Invoice List report. Let me guide you how:

 

  1. Open your QBO account and go to the Reports menu.
  2. From the search bar, enter Invoice list and click the report to open.
  3. You can also customize the report to filter the details you need to see.

 

Feel free to post here again if you need further assistance managing your invoice in QBO. I'm always glad to help. Take care.

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