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I'd be glad to help you record this transaction in QuickBooks Online (QBO), @info-fibid-com.
You can add your friend as a customer in QuickBooks and create a billable expense. That way, you can bill the expense to him.
First, let's make sure that this feature is turned on in the Account and settings. Here's how:
The next step is to bill your friend for that expense.
To reimburse the cost, link the billable expense to your customer's invoice.
For complete steps, you can check out this article: Enter billable expenses.
Moreover, you can visit this guide to know about recording expenses in QBO: Enter and manage expenses in QuickBooks Online.
If you need help recording reimbursements or other entries that you find a little bit challenging, feel free to visit us back in the Community @info-fibid-com.
I would suggest not using billable expenses since these supplies were not for your business. You do not want income or expenses showing on your P&L. I would suggest keeping it simple: create an Other Current Asset account called 'Due from XYZ Corp' (your friend's business). Then, when you enter the bill from your vendor, assign the newly-created 'Due from XYZ Corp' to the bill under Category Details. Then, when you deposit the reimbursement from your friend's business, assign the same 'Due from XYZ Corp' (under Account) to the deposit. Then, pay the vendor bill like normal.
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