Good to see you here, TCOG. I'm glad you reached out with this question about recording a lump sum deposit and allocating amounts to different donors.
The good news is there is a way to show how a single deposit should be divided across multiple contributors without duplicating entries.
QuickBooks Online provides a "Split" function that allows you to take one deposit and indicate specific amounts for each donor.
I'd be happy to walk through exactly how to use Split to properly categorize a lump sum donation from various people. Here's how:
- Go to the For review tab.
- Select the downloaded transaction to expand the view.
- If the option in the Action column is Match, change the Find match to Categorize.
- Select Split next to the Add button.
This opens the Split transaction window. Then, proceed to these steps to divide the amounts:
- From Category dropdown, select the categories (the accounts) you want to split the transaction into.
- Enter an Amount for each split.
- Select a Customer or Received From for each split.
- When you're done, select Apply and accept.
For more details on managing downloaded transactions, this Help article has additional tips: Categorize Online Bank Transactions In QuickBooks Online.
I also recommend bookmarking these other articles related to online banking in QBO:
Please don't hesitate to reach back out if you have any other questions working with bank feeds or transactions in QuickBooks Online, TCOG. I'm always happy to help explain how the feature works or provide troubleshooting for any online banking concerns.
