Inventory- will it update when i create just an estimate or only once the estimate becomes an invoice?

Thank you for your ideas,  hshontz.

Once you create an estimate, your inventory will not drop down since Estimate is a non-posting transaction. You'll want to create a Sales Receipt and enter the number of an item that you wanted to be reserved. 

Here's how:

1. Click the Plus (+) icon, then choose Sales Receipt.
2. Fill out the necessary information.
3. Under the PRODUCT/SERVICE column, choose the widget and the number to be reserved.
4. Enter a 0 amount on the rate.
5. Click Save and Close.

To check if the total number of inventory is deducted, click Sales then choose Product and Services.

Don't hesitate to post here again if you have other concerns. Have a good day!
 

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@Adrian_A wrote:

 

Once you create an estimate, your inventory will not drop down since Estimate is a non-posting transaction. You'll want to create a Sales Receipt and enter the number of an item that you wanted to be reserved. 

 

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The underlined part of the response is wrong.

@hshontz 

A sales receipt is a final sale, it does decrement the qty on hand since the item is sold

you can not reserve inventory in QB for any future sale or project.  Actual Qty on hand is accurate, that fact that you think you will sell or use inventory for a project in the future is not taken into account in QBO.

We need this, too - did you find a way to track inventory needed for estimates?

Thanks for joining this conversation, daxd.

It seems to me that this is a duplicate post. It has been answered by my colleague from another thread. Please refer to this link: https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/re-sorry-i-am-using-online-...

I also recommend checking these resources to learn more information how inventory works in QuickBooks:

• Can I track inventory manually in QuickBooks Online?.
• Use reports to see your sales and inventory status.

Feel free to post anytime if you have additional questions. We're here to answer them.

I have Desktop - not Online. Thanks

Hello, daxd.

Let me share some details for the desktop version.

With the same process for QuickBooks Online, an estimate is a non-posting transaction. This means that you are still planning to bill a customer. If you have not yet created an invoice from this estimate, the inventory quantity will remain the same.

You can search for a third-party application here that can help you track the inventory on estimates.

To learn more about the inventory feature in QuickBooks Desktop, please check out these articles:

• Set up Advanced Inventory
• Understand inventory assets and cost of goods sold tracking
• Add, edit, and delete items

In case you need help with other task in QuickBooks Desktop, you can visit our general help topics page. Just type your concern in the search field and this page will route you to the related help articles, Community discussions, video tutorials and more.

If there's anything else you need, please feel free to leave a reply on this thread. I'll be around to help you out again. Take care!