Welcome back to the QuickBooks Community, GGBinMI. I'll ensure to share details so you'll be able to record the invoice payment including the PayPal fee.
To accept a payment from PayPal to pay an invoice, you'll record the full payment in the Receive Payment section. Then, post it under Undeposited Funds.
Here's how:
- Go to the Customers menu and select Receive Payments.
- Select the customer from the Received From ▼dropdown.
- In the transactions section, select the checkbox next to the invoice you want to apply the payment to. This should be the invoice you already sent them.
- Select the payment method: Cash, Check, or Visa (use Visa for credit cards).
- When you’re done, select Save & Close.
Once done, you can now deposit the amount as full and, then add another line item for the fee. Please know that you'll have to enter it as a negative amount to subtract it from the total amount. Please follow the steps below.
- Open your QuickBooks Desktop account.
- Go to the Banking menu and choose Record Deposits/Make Deposits.
- On the Make Deposit window, select the bank account where the payment will be deposited to under the Deposit To drop-down.
- Add the fee in the line item and make sure the amount is negative.
- Complete the table for your entries.
- Click Save & Close.
On the other hand, QuickBooks Pro 2017 is a discontinued version. With the QuickBooks Desktop Service Discontinuation Policy, older versions will no longer receive product updates and access to online services. With this, I suggest upgrading your QuickBooks Desktop to the latest version so you can continue using all features and run your business smoothly.
Lastly, you may refer to this article to view different ways how you can track customer transactions in QuickBooks Desktop and how it works: Get started with customer transaction workflows in QuickBooks Desktop.
Please get back to me if you need clarifications with recording bank payments in QBDT. Just leave a comment below and I'll get back to you.
