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CShoppe
Level 1

Item Quantity Issue

I have Quickbooks desktop premier 2020 and I'm having an item inventory issue. We do a physical inventory every year to get our inventory in order and start the year off with correct quantities. My after inventory report January 1st shows this item quantity at 3794. I just sold some today and it flashed that I did not have sufficient quantity and I am at a negative 200. I did a Sales history report for that item and shows I sold 2125 since Jan 1st, which should still leave the quantity plenty in the positive. I also did a Purchase history report and I purchased an additional 1611 since Jan 1st, so I should still have 3280 and quickbooks is telling me I have -200! Please help. 

2 Comments 2
Rubielyn_J
QuickBooks Team

Item Quantity Issue

I'm here to help fix item quantity issues in your QuickBooks Desktop, @CShoppe.

 

There could be some possible data damage that's causing the negative amount in your quantity. Let's use the Verify and Rebuild Data tool to help identify and resolve the most commonly known data issues. 

 

Here's how:

 

  1. Proceed to the File menu.
  2. Select Utilities and choose  Rebuild Data.
  3. On the QuickBooks Information window, click OK. Follow the onscreen steps to save a backup.
  4. Let the tool repair your file. 
  5. When the tool finishes, choose OK.
  6. Go to the File menu again. Then hover over Utilities and choose Verify Data.
  7. Let the tool check your file for data issues.

 

If QuickBooks doesn't find any problems, select OK. You can keep using your company file. You don't have any data damage. If QuickBooks finds an issue with your company file, select Rebuild Now.

 

For more details, you may review this article: Fix data damage on your QuickBooks Desktop company file.

 

In case you encountered negative inventory in your file, you may utilize this resource to help resolve this: Fix negative inventory issues in QuickBooks Desktop.

 

I'm always willing to help you if in case you have any other concerns managing your quantities and inventories. Feel free to leave a reply below. Keep safe and have a good day.

jaapkrijger
Level 4

Item Quantity Issue

Do you use them in assemblies?

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