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RebeccaMcc
Level 1

Job Costing

Most of my items are non-inventory.  We do not keep track of inventory.  In my items list I input the cost, expense account, sale price, and income account.  I then use those items for invoicing, much of our work is on a time and material basis.  When I run the report "Job profitability report" my cost does not show.  The only way I am seeing my cost show on any report is if I enter a bill with the item, associate it to a customer, then from that customer create an invoice and use the apply time/costs button.  However, I still am associating the same COGS expense account when I create that item in the item list.  Is that the only way to get the cost to show?

1 Comment 1
Jovychris_A
Moderator

Job Costing

I can tell that you have a great items setup and you're almost there, @RebeccaMcc.

 

You'll have to use a different expense account to get the cost to show instead of using the same COGS expense account. You can consult your accountant about that to ensure you're using it accurately.

 

Here's how to edit the non-inventory item:

  1. Go to Item List and then double-click the item in question.
  2. In the Expense Account section, use the account that works best (or as advised by your accountant).


     
  3. Click OK.

 

On the other hand, QuickBooks job costing reports work best when billing the items in the Items tab and using the non-inventory item, associate it to a customer. Then create an invoice for that customer, and applying time/costs will show you the expenditure.

 

For more information about job costs, you can refer to this helpful article: Track job costs in QuickBooks Desktop.

 

You can then customize any Job-related report to see specific data.

 

Fill me in if you have additional questions about job costing in QuickBooks Desktop. I'll be around to help. Have a good day.

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