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My client (non-profit) is switching to QBO. When entering opening balance, they've created two Equity accounts, one for restricted funds and one for unrestricted funds, and recorded a JE for open balances against these two accounts. Is this a proper way to do this? The original Opening Balance Equity account has not been used.
Thank you!
Not in my opinion. Equity the amount of value the business owes the owners, total assets less total liabilities. It is not a fund.
A fund is a bank account, or at least an asset account. In fund accounting there is an operational checking account that all transactions are made from. If you are spending fund monies, then first you move that total from the fund account to the operating account, then it is spent.
OBE is an account intuit created cause they did not know how to allocate equity to multiple owners, or did not care to do it. So when tell QB that account has a balance, that balance goes to OBE. After all opening balances are entered, OBE should be moved to owner equity with a journal entry. Assuming OBE is positive on the balance sheet, debit OBE and credit owner equity
Yes, that is fine as long as the unrestricted funds have previously been reported as income. Restricted funds are generally recorded as equity (Net assets, actually) for a non-profit (NP) since they are not income until all of the conditions placed on that contribution are removed, at which point, it is recorded as income. There is no owner's equity in a NP since there are no owners.
So in general, aside from this specific client, which account shall I use to record beginning balances to for a non-profit?
I am still confused. So I enter opening accounts balances against OBE account, and then allocate it between restricted/unrestricted equity accounts?
Yes, post the opening balances to OBE and then allocate the balance between restricted and unrestricted funds. To do that, debit OBE and credit restricted/unrestricted funds.
So I did this and felt I was sooo on top of it— then I started putting in deposits through the revenue accounts. I realized suddenly that as I added deposits there was no way to increase the equity accounts. Everyone talks about how it’s auto calculating but that’s not happening for me. Any ideas???
"then I started putting in deposits through the revenue accounts."
Presumably, you're asking this question because these are restricted funds, not revenue, correct? If you posted deposits to a revenue account and you meant to post them to a restricted funds equity account, you can change the account on the deposit from a revenue account to a restricted funds equity account if you're still in the same accounting period. If the books are closed, make a journal entry (New > Journal entry) and move the funds from Revenue to Restricted Funds - debit Revenue, credit Restricted Funds.
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