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GinaC2
Level 1

Nonprofit with two different Fiscal Years

Our Nonprofit has two fiscal years. One is Jun-Jul for our County grants and Oct-Sep for our Federal/State Grants. We are wanting to enter budgets by class, our Fiscal Year in QBDT is set for Jun-Jul. I can enter my County Grant budgets by class. To enter the Fed/State Budgets, can I change the Fiscal Year to Oct-Sep, then change it back to Jun-Jul? Then run my reports using the appropriate date depending on the Grant funding? 

Solved
Best answer November 03, 2021

Best Answers
jamespaul
Moderator

Nonprofit with two different Fiscal Years

Hello, Gina.

 

Good to have you back. I'm here to clarify about the fiscal year changes for your budget. 

 

Yes, that's correct. To elaborate, the months on the budget sheet creation screen is tied with the fiscal year you've set in QuickBooks.

 

So, you would have to keep changing the fiscal year as you create different grant budgets for each period. 

 

When running reports (budgets or any financial reports), you'll simply want to change the date range (the Dates drop-down menu) according to the fiscal year data you want to see.

 

Though, you can still toggle and change the fiscal year settings if you prefer it that way. 

 

If you need help running reports or creating your budgets, feel free to check out these articles:

 

 

Are you ready to reconcile your books? This article can guide you through the process: Reconcile an account in QuickBooks Desktop.

 

Feel free to reply here if you have more questions about managing your budget or running other reports. I'm always here to help. 

View solution in original post

3 Comments 3
katherinejoyceO
QuickBooks Team

Nonprofit with two different Fiscal Years

Hi there, @GinaC2.

 

Thanks for visiting the Community today. Yes, you can change the fiscal year to Oct-Sep. Please note that changing it doesn't affect any data, and only the report dates are affected. 

 

You can check out this link to learn more about closing your books at the end of the fiscal year on QuickBooks Desktop. 

 

Feel free to message again if you need further assistance in updating your account's fiscal year. Take care!

 

GinaC2
Level 1

Nonprofit with two different Fiscal Years

Just so I am clear. To enter my Fed/State Grants budget I change the FY to Oct-Sep, for the County Grant Budgets I change it to Jul-Jun. Then do the same thing when I need to run my various Grant Reports. Thank you for your help!

jamespaul
Moderator

Nonprofit with two different Fiscal Years

Hello, Gina.

 

Good to have you back. I'm here to clarify about the fiscal year changes for your budget. 

 

Yes, that's correct. To elaborate, the months on the budget sheet creation screen is tied with the fiscal year you've set in QuickBooks.

 

So, you would have to keep changing the fiscal year as you create different grant budgets for each period. 

 

When running reports (budgets or any financial reports), you'll simply want to change the date range (the Dates drop-down menu) according to the fiscal year data you want to see.

 

Though, you can still toggle and change the fiscal year settings if you prefer it that way. 

 

If you need help running reports or creating your budgets, feel free to check out these articles:

 

 

Are you ready to reconcile your books? This article can guide you through the process: Reconcile an account in QuickBooks Desktop.

 

Feel free to reply here if you have more questions about managing your budget or running other reports. I'm always here to help. 

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