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ktbphotograhy
Level 1

One job, multiple customers

I’m a photographer, I began taking school photos. I have been paid by parents in cash and checks. I do not have the addresses on some of the cash. Can I add all payments up under one job entry from the school? I hope that makes sense. I’m looking for a easier way than finding addresses and info plus adding 60 plus customers. Can the school be the customer and the payments just be accounted for under the school? It’s not tax exempt so no issues there. 

3 Comments 3
MarsStephanieL
QuickBooks Team

One job, multiple customers

I'd be happy to help you record the job, @ktbphotograhy.

 

Recording the total payments from multiple customers is currently available in QuickBooks Online. However, you can create the customer's name as the sub-customer and use the school's name as the parent customer in QuickBooks Online. Then, create a sales receipt and name it to the specific parent. This way, you'd be able to track the names of the parents that paid you. Let me show you how to do that.

 

  1. Log in to QuickBooks Online and go to the Sales menu.
  2. Choose the Customers tab and select the New Customer button.
  3. Enter the name of the school under the Display name as section.
  4. Select Save.

 

Now, to create a sub-customer, follow Steps 1- 3. This time, check the box beside the Is sub-customer section, and choose the school's name. Select Bill with parent so that you can see the summary of the names who already paid. 

 

I've added some screenshots for your additional reference:

 

 

After that, create a sales receipt for each customer that paid you for the service. To know more details about the process, you can check out this article: Create and send sales receipts in QuickBooks Online.

 

In addition, filtering the Transaction List by Customer Report using the school's name will show the list of parents and the transactions entered.

 

That's it! Feel free to let me know if you need further assistance with the process of recording sales. I'll be around to back you up. Take care!

tarannum
Level 2

One job, multiple customers

@ktbphotograhy 

 

Hi,

Yes, you can do that for the payer with no info. 

I suggest having all the necessary info of payer for this kind of projects. 

Thank you

Tarannum

ktbphotograhy
Level 1

One job, multiple customers

Normally I do but some didn’t fill out the form and just sent cash. 

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