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Level 2

Open Item Receipt with NO Bill Report

We are trying to find a report to help us locate open item receipts with no Bills.  Anymore, we receive the items but we don't receive a bill, or it doesn't get entered. The ladies in accounting said it would be so helpful to point directly to those item receipts with no bill and we could call the vendor to get the bill for end of month closing.

Thanks Michael

Solved
Best answer 03-06-2019

Best Answers
Highlighted
Moderator

Open Item Receipt with NO Bill Report

It's good to see you here in the Community, CSMG.

 

I can help you track the unbilled item receipts in QuickBooks Desktop.

 

While we don't have a specific report to show you these details, you can use the Bill Tracker to see the open items with no bills. Let me show you how:

  1. Choose Vendors at the top, then select Bills Tracker.
  2. Select Item Receipt beside Type (check out the screenshot below).
  3. Status should be Open.

image.png

 

Here's an article that about entering bills: Enter bills.

 

You can also press F1 and enter Bill Tracker to lean more about using this tool.

 

That should help you track the unbilled items. I hope this response finds you with a smile. I'm glad to provide further assistance should you have any questions. Take care.

View solution in original post

4 Comments
Highlighted
Moderator

Open Item Receipt with NO Bill Report

It's good to see you here in the Community, CSMG.

 

I can help you track the unbilled item receipts in QuickBooks Desktop.

 

While we don't have a specific report to show you these details, you can use the Bill Tracker to see the open items with no bills. Let me show you how:

  1. Choose Vendors at the top, then select Bills Tracker.
  2. Select Item Receipt beside Type (check out the screenshot below).
  3. Status should be Open.

image.png

 

Here's an article that about entering bills: Enter bills.

 

You can also press F1 and enter Bill Tracker to lean more about using this tool.

 

That should help you track the unbilled items. I hope this response finds you with a smile. I'm glad to provide further assistance should you have any questions. Take care.

View solution in original post

Highlighted
Level 2

Open Item Receipt with NO Bill Report

This is perfect.  THank you

Highlighted
Level 1

Open Item Receipt with NO Bill Report

How do you "delete" an Item Receipt that is 'locked' in a previous year?  The Item Receipt was entered into QB, but there was never a 'bill' that was received against the receipt.  Therefore how do I delete this??

Highlighted
QuickBooks Team

Open Item Receipt with NO Bill Report

The steps to delete an Item Receipt are still the same, annetownsend88.

 

However, you'll need to enter the password that was created when the year was closed. You'll get a prompt that the transaction you're deleting is part of a closed period. 

 

We would also recommend reaching out to your accountant before deleting it. It will still affect last year's Balance Sheet or other financial report  even if a bill was not created for the Item Receipt. Follow these steps on how to delete it:

 

  1. Go to the Vendor Center and proceed to the Transactions tab.
  2. Select Item Receipts and change the Date filter to Last Year or Last Fiscal Year.
  3. Double-click on the Item Receipt to open it.
  4. Click the Delete button and select OK to confirm that you want to delete it. 

Add a reply below if you have follow-up questions or if you need additional assistance when editing old transactions. 

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