Part Sales COGS Account Changes in QB Desktop

Glad to have you here in the Community, @WB19.

The ability to change the COGS Account Number without changing the account number for parts you sell for retroactive transactions is not available in QuickBooks Desktop.

If you change the COGS account number for parts you sell the account number change will apply retroactively and affect historical transactions using that account. QuickBooks Desktop applies changes globally across all instances of the account, including past, present, and future transactions. This is a consideration to keep in mind if you need to adjust reporting or keep track of historical data.
 

However, you have the option to add a note per parts item and enter a text or description you want to put. Here's how:

1. At the menu tab, click Inventory.
2. Choose Item list and double click the item you want to add note with.
3. Click New Note then enter description or text you want to add.
4. Then select OK to save.

I've also included this link in case you need them for your future business work:

• Track the products you manufacture
• Understand inventory assets and cost of goods sold tracking

Please let me know if you have other concerns or inquiries about managing your COGS account in QuickBooks Desktop. I'll be there to lend a hand. Keep safe!

If I change an account number and have the 2023 year closed with password protection, Would this prevent QB from making the changes to 2023 transactions?

Bob W

Thank you very much!

Thanks for getting back, WB19.

On behalf of my colleague Tori B, I want to extend a warm welcome back to you. I’m glad that the education provided by my colleague helps you on handling your COGS account effectively.

To further assist you, I’d like to share some resources that can help you manage your bank entries in QBDT more effectively:

• Add and match Bank Feed transactions in QuickBooks Desktop
• Create rules to categorize transactions in QuickBooks Desktop

   

Revisit this thread if you have any additional questions or concerns. If you need assistance reconciling your records or have any other inquiries about bank connectivity in QBDT, click the Reply button. My team and I are always here and ready to help whenever you need guidance.