Welcome to the Community, @TaraLUV.
I'm here to show you how we can resolve the expenses in both months of December and January in QuickBooks Online (QBO).
Since you created a bill in December and a prepaid journal in January, it appears as duplicate transactions affecting the expense account.
To get rid of the duplicate, you'll have to delete the prepaid journal and settle the existing bill in December.
To do that:
- Go to + New and select Pay Bills.
- Check the box for the bill you created in December. You can also use the Filter section to narrow the list.
- From the Payment date field, ensure the bill payment is dated January.
- Click Save and close.
For other options for resolving the duplicates, I'd recommend reaching out to your accountant.
Additionally, we can run basic financial reports to have an overview of the different aspects of your business. This way, you can view information about your sales and expenses.
Please don't hesitate to leave a reply if you have further clarifications about prepaid bills. The Community is always around to help. Have a great day ahead!
